Tag: employee transportation management software

How To Tackle Harsh Braking & Unwanted Acceleration By Your Driver

Posted on by emptranssup-useradm

Driver Behavior is the key in maintaining efficiency and safety when it comes to a fleet. However, some negative driver behavior like over speeding, hard braking etc. can do the exact opposite.

Mostly issues like these are left unnoticed by transport managers who think of it as miniscule and not harmful.

However, an experienced manager would beg to differ. They know that constant vehicle maintenance, traffic law breach, Accidents, wear and tear of vehicle parts can be hefty. Cost wise and reputation wise.

So the obvious question here would be to how to tackle this issue?

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Let’s address this issue in detail.

How will hard braking directly affect the efficiency of a fleet?

A well experienced driver will not apply excessive brake in unwanted situation as he knows the danger lying behind in doing so. Apart from this, applying excessive brake and that too with force frequently according to modern psychiatry might be an indication of a disorder named ‘Lead Foot Syndrome’. Besides the potential danger it will keep on draining money in the form of repair and replacement due to wear and tear.

Other issues include,

  • Risk of injury to the passengers:

    Passengers might not wear seat belts all the time. At the time of a hard braking there is a huge chance that momentum will push them forward and can cause injury.

  • Wear and tear to the braking system:

    Maintenance as well as replacement of vehicle parts should only happen on the scheduled or proposed time period that the vehicle company has promised. If it’s not it’s either because of the issue with the vehicle or with driving.

  • Accidents:

    Sudden braking will not stop a vehicle. Owing to the momentum the vehicle will slide forward, lose control or sometimes flip over in accordance with the speed.

What does unwanted, unintended, sudden acceleration mean? How does it affect the efficiency of a fleet?

Drivers most of them in the fear of a malfunction won’t turn off their vehicle while the entire journey. Above all owing to un-optimized routes or upon compulsion, persuasion or even lack of proper navigation drivers increases speed of the vehicle to cover up the time that has been lost. For each and every trip to be profitable it should run on a specific ration of petrol and what acceleration does here is simply sabotaging the entire budget of a trip.

Other issues include,

  • Traffic Rules violation:

 There is a speed limit inside cities all across the world. Exceeding speed limit will cause hefty fine to be levied from the owner of the vehicle or sometimes a legal case too.

  • Prone to accidents:

It is obvious that unwanted acceleration is due to utter carelessness an it can prove to be hefty if the vehicle meets with an accident.

  • Wastage of fuel:

    Fuel is the most costly aspect of transportation. Vehicle idling and unwanted acceleration will increase cost. If it is in the case of organization with a huge number of employees the loss will be hefty.

  • Environmental Damage:

    Burning fuel in a combustion engine is directly proportional to the pollutants it releases. Ideal speed will always be a relief to our environment

What’s the solution?

Embracing technology has always proven to work well for issues like this. In this case usage of Transportation Management System is the most effective way to tackle the issue effectively.

Read Also: “Female Employee Transportation – Challenges and Safety Measures”

  • Identify how frequent the acceleration and braking occur to find out the behavior of driver
  • Send alerts to the driver if the speed of the vehicle has increased beyond the prescribed limit
  • Visualized reports of driving behavior of each drivers can be provided to the management to take actions
  • Providing drivers with GPS navigation and optimized routes
  • Pre programmed pickup-as well as drop off points which can’t be altered unless there is proper authority
  • Provide drivers with alerts as well as re-routes to avoid any adverse route conditions
  • Providing communication capability for drivers as well as the passengers

Dominant Benefits of Automatic Vehicle Location Technology

Posted on by emptranssup-useradm

Automatic Vehicle Location technology is not all an alien for us now. Once seen as a mystery is now being put to use extensively in both public as well as private sector. Their widespread usage has increased security as well as the efficiency of transportation to a considerable amount.

The transit sector mainly uses Automatic Vehicle Location Technology to optimize the resource. So that it will be easy to manage a large fleet efficiently. Besides optimization it helps in reducing fuel consumption, labor and capital cost, manage transit schedule, handle passenger information etc.

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Use of Automatic Vehicle Location Technology does not end here.  AVL has always proved to be crucial in earning customer satisfaction by successfully predicting destination signs, monitoring vehicle components etc.

However, there are some common queries that have been surfacing for quite some time regarding AVL. Let’s address that,

How does AVL work?

The AVL technology is based on 2 pillars

  • An onboard GPS system that can track the real-time location of the vehicle and can send the data to the user end.
  • A software system to process and display the data

The Vehicle’s real-time position is shared with retail companies using wide area network. The position data of the vehicle can be updated in every 2 minutes, it can be re-adjusted as per the demand of the user. This vehicle positioning data are also stored and a report is generated using the data to help the supervisor manager.

Read Also: “12 Ways Companies Can Use Employee and Asset GPS Tracking”

Each AVL vehicle has an emergency switch code blue. This switch sends an emergency signal and trigger alarm so that the users running the AVL application software get the emergency message.

Some general advantages of AVL technology:

  • Enhanced productivity
  • AVL helps in adhering to schedule, it also provides accuracy in monitoring and coordination
  • Reduces manual data entry
  • Enhance ability to manage and control operations and driver performance
  • Better tracking of off-route vehicles
  • Smooth communications between drivers, supervisors, operators and other staff
  • More radio messages
  • Can notify passengers about the bus arrival times, which in turn improves the quality of service and help passengers in managing their travel plan.
  • Fewer complaints from customers
  • Improves overall performance of transit agency
  • Smart decisions and detours in case of bad weather, roadway closings and accidents.

What are the benefits of AVL?

  • Employee safety:  In case of an emergency, AVL makes it easy to identify the vehicle and its location that demands immediate help.
  • Response time: If the location of the vehicle is tractable, the dispatcher can manage many scenarios including an emergency situation. The concerned person can immediately arrange a closest available team to look into the matter.  The improved response improves customer services, productivity, and curtails damage.
  • Service restoration: The AVL technology helps in restoring customer service at the earliest possible time despite adverse conditions. The AVL makes it easier for retail companies to coordinate with restoration team in a better way. The large restoration campaign involves non-company crew involvement to speed up the restoration task. The AVL enables the dispatcher to locate company crews while they assist other utilities.
  • Fast equipment delivery: Dispatcher can connect to the delivery vehicle and can provide detailed directions to the driver while searching for a location in unknown territory. It ensures fast arrival of supplies even if the driver is not well acquainted with the routes.

AVL system with its arrival and development have changed the face of transit industry to a great extent. Once complicated has now become user-friendly, smooth and extremely useful.  Present use of AVL system is not just confined to tracking.

They are now being put to extensive use in the transit industry. One of the astounding factors of AVL systems is that they can use the available data to come up with better results.

Top 5 Questions About Employee Transportation Management System

Posted on by emptranssup-useradm

Employee Transportation Management System is crucial for any company as it one of the key factor when it comes to employee satisfaction. However, the whole process is hectic and demands a lot of effort and attention.

Luckily invention of Employee Transportation Management System is changing the whole scenario to a point where almost all aspects of employee transportation can be automated now. Even though lot of companies are opting for management system there is indeed lot of companies who are skeptical about it.

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Let’s address their most important queries.

1)  What’s the need for automation in employee transportation?

Industries are growing at a rapid rate and so is the employee strength. Employees nowadays opt for company transportation rather than their own vehicle. The main reason would be the security it offers and the money it saves.

However, any disruption in the transportation can cause grave damage to the business of an organization. This is the reason why the need of an Employee Transportation Management Software kicks in.

What it does is,

  • Integrated software-hardware system ensures safety of employees by effectively tracking vehicle as well as the employees. Information is passed to the employees as well as the authorities in real-time with stupendous accuracy.

  • Some of the advanced transportation management system is incorporated with insights and Artificial intelligence which has the ability of allocate vehicle and to optimize routes based on various factors.

  • Within a few days of installation the system will increase the efficiency of transportation dramatically than it used to be.

  • Automation will result in cutting down manpower and efficiency increase. Thus, saving lot of money.

2) Why should there be a dedicated GPS device rather than a phone which itself is a GPS device?

Mobile phones are agile and the navigation app inside them is accurate. However, people still opt for GPS device when it comes to tracking. Let’s compare both of them and find out why.

First of all, display inside a mobile phone is tiny and detailed monitoring is a pain staking job. On the other hand a GPS system will have a dedicate monitor if its own and accessing through various features of it is easy.

Processor of a GPS device is dedicated for its purpose alone and in the case of mobile processor it has to be allocated for other purpose too, resulting in the heating up of the phone.

In addition to that, various smart cards like RFID card, HID card can be integrated to a GPS device.

Read Also: “Future of Transportation – How Beneficial It Can Be”

Last but not least software system attached to the GPS device is comprised of complex algorithm can come up excellent results which make it an advanced, complete secure option than that of a mobile phone.

3) How will it reduce cost?

A good Employee Transportation Management system will have analytics in them to evaluate the data that comes in so that it can come up with effective solution that can reduce the cost of the fleet business.

  • Optimized Trips and routes: Often fleet vehicle has to cover unnecessary distance owing to lack of planning or un-optimized routes. With the help of complex  algorithm the system can suggest optimized routes as well as efficient vehicles in the fleet for transportation which can save a great deal of money.
  • Increase efficiency of manpower fleet management technology: Manpower is the most important in any business. However it can turn out to be inefficient and hefty if more than required employees are hired or even present employees working inefficiently. What fleet management technology does here is that it finds out the ineffective side of manpower so that it the employees can be given required warning or replacement if necessary. Promoting activities like internet based communication, paperless billing and transaction also reduces cost considerably.
  • Elimination of dry runs:  Sometimes vehicles will be allotted to a trip where there are only a few employees whom can be included in other cabs. Dry runs like this can waste a huge deal of money on the long run. Employee transportation Management System will effectively automate scheduling process and allocation in accordance with passenger number.
  • Vehicle and driver monitoring through real-time data:  With its GPS tracking system and proper hardware integration, Transportation Management System can effectively track the whereabouts of vehicle and can monitor the working of the vehicle. The main advantage of such monitoring is that repairs can be done in advance so that vehicle would not malfunction in between trip. Drivers often keep vehicle at idle to avoid any malfunction. However, this can be hefty to the business as price of the fuel is so high.

4) How long will take to install a full-fledged system?

It is just matter of days that the system becomes fully functional. However, installation process will depend on the kind of integration customer are opting. Integration like RFID/HID card reader CCTV camera surveillance, Engine performance monitor etc. will take time. But the result will be swift.

5) Which one to choose and how?

Finding system that can automate your company transportation is not that of a big deal. However, choosing the right one is indeed hard since you will be bombarded with variety of software system in the internet.

Before choosing make sure that the demo the company offer are well explained as well as it meets all the criteria that you expect from the software. Apart from that try to give your custom made work flow to the system and closely watch how well it performs. Make sure that it can be integrated to the current system that you are using and data transferring is easy.

CCTV integration to Transportation Management System – Possibilities

Posted on by emptranssup-useradm

CCTV integration to transportation management system has a prominent presence at this juncture in time. They have now become affordable and one of the most powerful tools when it comes to security.

But is that all?

Have you ever imagined the possibilities it has on your fleet?

What if your vehicle meets with an accident and the blame falls on your driver who is one of your best and is innocent in the incident?

CCTV integration to transportation management system can help you from a great deal of trouble. The possibilities are vast and a must-have when it comes to fleet business.

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Let’s dig deep into the reasons.

More than surveillance

CCTV cameras can be integrated with the GPS system of your Transportation Management System and can be used to monitor what’s happening inside and outside the vehicle in real-time. Accidents are one of the biggest enemies of fleet business. However, the extent of money loss can be reduced to a considerable amount in terms of malicious insurance claims. With the help of a CCTV camera, footage can be recorded and can act as evidence if the accident was not the fault of your driver.

By integrating CCTV cameras to the GPS system gives Transportation Management System an advantage to track what’s happening or what has happened at the time of an unfortunate incident.

To Prevent Theft

Vehicles are often stolen by thieves despite tracking software systems. In that sort of situation, hidden dash cameras and external cameras can give crucial information to the authorities regarding the identity of the thieves

Work-flow monitoring

Driver behavior is essential when it comes to maintaining the efficiency of a fleet. For example, what if your fleet driver is taking unnecessary route deviation or even stops? Installation of CCTV cameras will make sure no such situation is happening in your fleet.

Uploading video to the cloud

Imagine a situation where one of your fleet vehicles has met with an accident. Unfortunately, the recording unit of the camera has suffered severe damage in the accident and the footage couldn’t be retrieved.

Read Also: “GPS Trackers – Why Are They Relevant Now?”

The only solution to this issue would be to upload the real-time video feed to a cloud-based storage system so that it can be downloaded whenever or wherever the authorized user wishes to.

Easy monitoring

The visual output of the CCTV footage is indeed a crucial part of the system. Nowadays technology has advanced so well that even the mobile phone can be used for this purpose. Detailed command center monitoring is also possible.

Integration

Some of the latest CCTV systems that are available in the market now have the ability to integrate with the new or the old tracking system of the vehicle. Some of the prime examples of such integrations are break-in alarms, turn indicators, onboard diagnostics, door sensors, etc.

Eliminate blind spots from your vehicle

A fleet might consist of different types of vehicles. In the case of large vans, it is indeed a painstaking ordeal to drive it owing to the blind spots. Often this results in damaging the body of the vehicle. To avoid this CCTV camera along with a proximity sensor can be installed to the vehicle so that blind spots will not be an issue.