Employee Transport System Archives - Page 2 of 2

How Employee Transport Management is Revolutionizing Employee Transportation

Posted on October 13, 2020 by emptranssup-useradm

There are basically two types of employee transportation. The first type is for the employees traveling to and from work and the second type is for client visits, conference visits, and business visits. Over the last decade, organizations began to provide free or subsidized employee transport as one of the perks for employees.

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What started as a perk for employees has now become essential in many organizations. In this blog, we will trace the development and transformation of the employee transportation system over the years. And look into how the transport management system is revolutionizing employee transportation.

The Early Days of Employee Transportation

Initially, companies started offering transportation to encourage candidates to choose the company and reduce attrition. But soon organizations realized that there were many more benefits in providing employee transportation. Moreover, multinational companies or organizations that were catering to North American or European clients needed to have odd-hour shifts.

Public transportation was not available during such times. It then becomes necessary for companies to arrange safe and reliable transportation for employees. As the need and benefits began to grow, employee transportation became one of the horizontals of the organization.

In the early days, company transportation was highly unorganized with the company’s HR or Admin team managing the employees’ daily commutes. However, as the demand for transportation grew, the private transportation sector becomes more organized.

Transportation agencies started to increase their fleet sizes to keep pace with the demand. This growth, in turn, led to the development of fleet management software solutions that help in operating and managing huge fleets. At the same time, the increased dependence on employee transportation also brought in many challenges to the company.

Challenges that Organisations Face in Transport Management

One of the biggest challenges is the cost. The cost of investing in a fleet, maintenance, and fleet management is very high. Some companies manage the expenses by charging employees a subsidized price for availing the transportation system. But even then, the expenses are high.

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These days many organizations try to cut down the costs by outsourcing employee transportation services to a third-party service provider. But outsourcing comes with its own set of challenges, the top being the security of the employees. Another challenge is ensuring that the safety regulations and compliance to government regulations regarding employee transportation are followed.

A major challenge is managing the fleet, whether the transportation is being managed inhouse or outsourced. The fleet manager has a lot of responsibilities, including creating the list of employees who need transportation, planning the routes, and scheduling the pickups and drops.

The average headcount of a company is nearly 1000, give or take a few hundred. All the employees don’t work in the same shift. Also, they travel from different parts of the city. This means that the transportation manager needs to consider parameters such as employee count, shift details, location, best route and cost factor before organising the logistics. Manually managing such large numbers can be a huge challenge for anyone.

Plus, as the fleet sizes started to grow and the challenges began to increase, companies turned to software applications for an effective solution. It led to the development of fleet management and employee transportation management software platforms.

The Emergence of the Employee Transport Management Systems
The transportation management systems are bringing about a revolution in employee transportation. They not only help in automating various tasks involved in transport management, but also help ensure the safety of the employees.

Build a database

The software application takes care of one of the huge tasks of transportation managers – building a database. The application allows you to easily enter large volumes of data collected in an excel spreadsheet or other formats.

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Once the database updated is in the application, it automatically classifies and sorts employees based on location and shift. It makes it easy for transport managers to plan routes and pickup/drop points.

Seamless fleet management

As we discussed earlier, it is difficult to manually plan and organise transportation for 1000s of employees. The fleet management system automates the entire process once the key details are entered. The software also has an option for the fleet manager to update the trip manifest based on current situations, traffic conditions, and such.

Ensures secure transportation

The fleet management solution also addresses one of the major challenges of providing employee transportation – security of the employees. The application automatically monitors the data obtained from the GPS trackers installed in the vehicles. So, you get real-time updates on the location and the trip status.

Secondly, the application lets you set up a geo fence based on the trip details and location. If the vehicle travels beyond this virtual boundary, the admin and other key persons will immediately get alerts. The responsible authorities can then contact the employees to find out if there is anything untoward happening or if there is any emergency.

The employees can get the trip details, driver details, as well as approximate pickup or drop time on the app. So, the employee need not wait for a long time at the pickup point. Also, the employee can update the ‘reached safely’ status in the app once they reach home/drop point. This feature is more important when employees are travelling during non-social hours.

Conclusion

From being unorganized to becoming automated, the employee transportation management system has come a long way. As the needs and demands change, the software application will also be updated and upgraded. However, the fact is that this automated system has helped solve many of the problems that fleet managers face while managing employee transportation system.

Fleet managers don’t need to spend a lot of time on the repetitive tasks that can be automated. So, they can focus on developing the fleet and building a better customer relationship. If you are looking for a customized and easy-to-use employee transportation management solution, contact us.

Will Employee Satisfaction and Corporate Transport Management Go Hand-in-Hand

Posted on September 15, 2020 by emptranssup-useradm

Job satisfaction is essential for employees to contribute to the growth of any organization. Satisfied employees remain motivated and hence the employee turnover will be very low. All employers are faced with the challenge of increasing employee job satisfaction levels with corporate transport management so that their businesses continue to enjoy a competitive advantage.

According to a survey carried out by the Conference Board, only 45 percent of the employees in America are satisfied with their current jobs. In over 22 years of the survey, this is by far the lowest level.

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Changing customer demands have placed immense pressure on employers like never before. Employers have to maintain productivity, profitability, and keep their workforce satisfied and engaged with their jobs. Businesses that fail to focus on employee job satisfaction are at the risk of losing talented individuals to their competitors.

Of course, employee satisfaction is not limited to compensation alone. A salary raise or a new perk will improve employee contentment, but there are other aspects that organizations need to take into account.

Giving More Control to Employees

An employee’s happiness is dependent on the amount of control he/she has over his/her life. As such, it pays for employers to look for ways and means to give more control over their schedules, work habits, and/or environment to their employees.

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For example,

most employees prefer to work for employers that offer flexible time schedules. This is because today’s employees have to deal with demanding schedules outside of their work. Many people, therefore, prefer to work with a boss who appreciates work-life balance. This is to say that customized schedules help to improve employee satisfaction.

Easing Commuting Stress

A survey carried out by the Census Bureau in the US showed that more than 86 percent of the workers above 16 years drive to work. They either drive alone or use carpooling. Bad commutes are one of the major sources of unhappiness. People feel frustrated, stressed, and powerless.

Therefore, employers must consider ways to reduce commuting stress. Some of the options include staggering work times to help them avoid heavy traffic. By reviewing the work start and end times employers can determine the specific times as well as the number of employees needed during those times.

Additionally, it makes sense for organizations to review their late arrival policies. If people who arrive late are severely reprimanded, they will experience more stress, especially if they have a bad commute. This affects their productivity and attitude towards the organization.

Employee Transport Vehicle Fleet

Organizations wherein people work in dynamic shifts, need to meet clients, or achieve project deadlines often have fleets of vehicles. This is to avoid wasting a significant amount of time in finding public transport or waiting for pickups whenever they have to commute for office work.

Waiting in queues for long periods or having no information as regards the arrival of the pickup vehicle often causes anxiety and worries to employees. This, in turn, affects their productivity. That’s why many organizations maintain fleets of different types of vehicles for picking up and dropping off employees to and from the workplace and for other work-related commutes.

Though flexible work schedules and telecommuting have been implemented in many companies around the world to fix the commuting problems, the average commute time has only increased over the past few years.

According to research studies across 1,360 cities in as many as 38 countries, traffic congestion is a common phenomenon. On average, drivers spend 9 percent of their travel time, driving at just 14.4 kilometers per hour (8.9 miles per hour) because of traffic congestion. It does not matter whether an individual is driving his/her car or traveling as a passenger, traffic congestion increases the commute time.

In the United States of America, by far the most developed country in the world, the average time for a one-way commute is about 26.1 minutes. In India, people spend 7 percent of the day to reach their respective offices and in Europe, the commute time has become such a pressing issue that laws for compensating workers for their official travel time are being considered.

Apart from affecting employees, commute hampers business as follows:

• Missed Workdays
• Difficulty in Hiring
• High Attrition Rates
• Increased Error Rates
• Less Productivity
• Revenue Loss

Investing In Technology For Employee Transport

Organizations that maintain fleets of vehicles for employee transport need to invest in technology not only to enhance employee satisfaction but also to improve their bottom line.

This is because transport automation systems help organizations overcome challenges and provide seamless solutions for facilitating employee transportation. Technologies such as Artificial Intelligence, cloud computing, and automation offer a set of benefits to employees and organizations. Some of the key benefits are mentioned below.

Enhanced Employee Safety

One of the key benefits offered by company-sponsored transport systems is the security and safety of employees, especially women. Transport automation systems often come with security features such as built-in panic buttons, SOS calls, real-time vehicle tracking, driver profiles, and number masking.

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These systems also come with one-click options so that employees can notify the employers when they board cabs and/or reach their destination. Thus, technology enables organizations to ensure the utmost security to their employees and avoid untoward incidents which often damage an organization’s reputation.

Increased Employee Productivity

Technology-based corporate transport management systems contribute a great deal toward enhancing employee satisfaction by eliminating commuting stress.

Such systems resolve issues such as the late arrival of employees at the workplace by streamlining cab pick-ups or multiple pick-ups from locations outside the shortest route. This contributes to improving employee productivity.

Automated transport management systems employ innovative technologies to predict the number of employees traveling on a specific route by factoring in cancellations and identify the least traffic as well as shortest routes depending on the time of the day. Employees who reach on time to and from work enjoy better work-life balance.

Monitoring Driver Behavior

Corporate transport management systems allow companies to incorporate driver profiles into their database so that detailed information about them can be easily accessed. Besides, these systems come with an efficient feedback system.

Employees can rate drivers and leave comments as regards their driving skills and behavior. Further, advanced technological systems allow companies to keep track of aspects such as driving speeds and rash driving. All these features contribute to enhancing employee satisfaction & corporate transport management syncing up together.

Reduces Financial Burden

Traditional or manually-managed corporate transportation systems often incur financial losses at many levels. The main reason is ill-planned routes.

Corporate transport management systems that employ technology determine costs based on kilometers covered from point-to-point. This enables corporates to save a considerable amount of money.

Saves Human Effort

An automated corporate transport management system helps cut down labor costs and improves operational inefficiency. Automated systems enable simple rostering, fleet deployment, fleet planning, and billing services. In addition, they keep track of employee boarding/de-boarding information and driver trip-sheets through either web- or mobile-based applications.

Furthermore, the data and analytical information collected daily from employees, drivers, and transport managers enable companies to further improve efficiency and keep employees happy.

Conclusion

Companies that focus on reducing the commute stress of their employees will have happier people working for them. They will be more productive and contribute to the growth of the organization. As such, employee satisfaction and corporate transport management always go hand-in-hand.

11 Building Blocks of An Effective Employee Transport Solution

Posted on July 10, 2020 by emptranssup-useradm

One of the perks that employees will like to get from a company is transportation. Yes, organizing safe and convenient transportation is a great motivator. Employees will feel happier that they don’t need to battle public transportation every day when they come to work.

At the same time, the management will see good improvement in employee morale and productivity. So, having an employee transportation solution will be a win-win solution for everyone. Let’s look more into the building blocks of an effective employee transportation solution.

The Building Blocks of an Effective Employee Transport Solution

1. Database

When you’re setting up an employee transportation system, the first thing you need to do is build a database of all the employee details such as pickup and drop points, shift timings, and such. It would be best if you can have all the details in an excel spreadsheet that you can directly upload to the software application.

To reduce confusion and make your data collection easier, it would be better if you have a list of locations from which your employees can choose the nearest location. Otherwise, you will end up with all kinds of locations, which can make mapping very difficult.

2. Types of Transportation

Based on the number of employees, you need to decide on the type of vehicle for transportation. If you have just 4 or 5 employees traveling from a particular area, you can have a sedan or an SUV.

However, if there are many employees coming from a particular locality and you can cover other areas on the route to the office, you can have a larger vehicle like a minivan or a bus.

3. Optimized Routes

Planning the best route goes hand in hand with deciding on the type of transportation. Once, you’ve got the database updated, you can find out the number of people from each locality.

Then based on the traffic, factors like construction, or the presence of a railway gate, you can plan an optimized route. While planning the route, care needs to be taken so that the routes don’t overlap. Also, you should also ensure that the distance traveled is minimal.

4. Real-time Tracking

If you want your employee transportation solution to be effective, then it is best to have real-time tracking. You can use a GPS tracker for this purpose. The tracker will allow you to monitor the vehicle movement at all times. Real-time tracking will also enhance employee safety.

5. Mobility

The employee transportation application that you use should be mobile compatible. The software should have different dashboards for employees, drivers, and logistics managers.

The mobile app for employees should provide pertinent information like route, expected pickup time, drop time, route details, vehicle details, and driver information.

The app dashboard for drivers should give them details of the route, expected pickup timings as well as the number of employees at each pickup point. The manager’s dashboard should have all the information as well as the real-time tracking stats.

6. Notifications

One of the important features that an effective employee transport solution needs to have is notifications and alerts. The software application should give notifications and updates regarding route and pickup points to the driver.

The employee should be able to receive alerts when the vehicle is near their pickup point. Also, if the vehicle goes out of the virtual boundary, alerts need to be sent to the concerned persons. We will be looking more into geofencing later in this blog.

7. Vehicle diagnostics monitoring

The app should also allow you to monitor the fuel usage, distance traveled as well as the repairs and services. Optimized routes are planned such that there are a minimal number of dry runs.

Based on the distance traveled and the kind of vehicle, you can easily calculate the supposed fuel spend. The app should also keep track of regular maintenance, spare parts replacement, and repairs. It should also alert you when it’s time to renew the registration or go for an FC.

8. Day-to-day planning & monitoring

Employees may not always work in the same shifts. Also, employees may request different pickup and drop points sometimes. It is essential to have a transport management system that takes all these into account and allows for changes and updates.

You should be able to do day-to-day planning and monitoring without affecting the overall performance of the transportation management system.

9. Overview of employee attendance

The employee transportation management solution should help you keep track of the employee’s cab-in attendance and vehicle dispatch. Often there could be a change in the number of employees and vehicles because of multiple shifts. This attendance will help you keep track of the daily variation.

10. Reports

Reports are one of the most important building blocks of an effective employee transport solution. The data presented in the reports will give you precise information about the system’s performance.

Also, it will help you identify areas of improvement, which can help make your employee transportation system more effective. Details such as daily run reports, trip manifest, distance traveled, real-time updates and such can also help you prepare your monthly or quarterly reports to be submitted to the management.

11. Geofencing

Geofence is an important feature that an effective employee transport solution needs to have. This GPS-based tracking feature creates a virtual boundary based on the route and the locations.

If the vehicles exit this geofence, the app immediately raises an alert. The concerned persons can immediately check to see if there are any problems or identify the reason for going beyond the boundary. This feature helps enhance employee safety during the commute.

Conclusion

We build innovative solutions using advanced technologies. Improve your employee transportation with our customized software application. Our software solution easily integrates with your existing system and helps streamline employee logistics. To know more about our employee transportation solutions, contact us.

Employee Transportation Software Facts to Check Before You Choose

Posted on June 18, 2020February 20, 2023 by emptranssup-useradm

Employee transportation software is the need of the hour, especially in companies that have multiple shifts. Studies have shown that providing safe and comfortable transportation for employees has greatly helped improve employee morale as well as productivity.

Gone are the days when employers thought that organizing transport for employees as a waste of time and money. Nowadays, companies offer transportation as a part of the employee benefits and not as a perk.

The top benefits of using employee transportation software are:

• The software reduces expenses involved in employee transportation management

• It helps streamline the logistics by creating routes based on employees’ pickup and drop points

• The shift details are automatically updated to create an optimized route

• The senior management get a clear picture of the transportation system and expenses involved in employee transportation

We can see that there are many benefits both in terms of performance and finance. However, to make the most of the technology, you need to use the right employee transportation software.

If the application doesn’t cater to your specific requirements and preferences, then it may not be worth the time and effort. That’s why it is essential to get an employee transportation software that is custom-designed to your company’s needs and requirements.

In this blog, we will elaborate on the essential facts that you need to check before you get employee transportation software.

Facts to Check Before Choosing an Employee Transportation System

There are many transport management systems available in the market. You should choose a system that meets the specific requirements of your company. So, you need to explore the features of the system and check the facts to see if they meet your firm’s needs and preferences.

Setup and integration

The first fact that you need to check when you get a transport management system is setup and integration. The system should be able to integrate into your existing system. Plus, you should be able to easily upload employee data in an excel format to the software program.

Even a non-technical person should be able to use the app to update details such as shifts, pickup, and drop points. The software should also have an option for employees to register using their employee ID.

The questions that will help you verify the facts about the software setup are:

• What is the process for setup and integration?

• Will you provide professional assistance for the setup?

• Do I need to invest in external software or application to use this employee transport management system?

• How much time will it take to setup the transport management software?

• Will I need a dedicated resource to manage the software or can a person from my existing team handle it?

Scheduling

An effective transportation management software should have a good scheduling system. The scheduling system should come with predetermined filters as well as a feature to add your options. The software should be able to create a schedule based on the number of vehicles, routes, employees, and shift details.

It should also offer multishift management. Once the schedule is prepared, the complete trip manifest should be shared with all the team. The manifest should have details such as vehicle and driver details.

The questions that will help you verify the facts regarding scheduling are:

• Does the software automatically create the schedules or will it need manual intervention?

• When will the schedule be prepared and shared?

• I want to make changes in the schedule after the manifest is prepared. Is it possible?

• What kind of data should I provide for the scheduling?

Route optimization

With effective route optimization, you will be able to reduce dry runs and save on fuel expenses. That’s why it is very important to create routes that will reduce back and forth driving or overlapping routes. Factors such as roadblocks, traffic, and drive time need to be considered while preparing the best route.

The questions that will help you verify the facts regarding route optimization are:

• Which factors does the software consider while designing a route?

• There are some traffic problems on a regular route. How will the software update the info and make the changes?

• If there are last-minute changes in the route, will everyone be informed?

Real-time tracking

Real-time tracking is important both for monitoring and safety. If you have odd-hour shifts or night shifts in your company, then it becomes even more essential to have real-time tracking. This feature also helps save your employee’s time.

Based on the GPS location, employees will know the right time to come and wait at the pickup spot. Also, they can have a clear idea of when they will reach their drop point.

The questions that will help you verify the facts about real-time tracking are:

1. Will I need any special system for real-time tracking?
2. Who will be able to access real-time updates?
3. Will the data tell me where exactly the vehicle is at any point in time?

Reports

The software should give you daily, weekly, bi-weekly, and monthly reports. Preferably, the reports should not only have consolidated data but also visualizations for easy understanding. The reports should both be user-based and organizational. A few of the must-have reports are

• Tracking reports
• Trip reports
• Pickup and drop reports
• Maintenance reports
• Historical movement reports
• Employee attendance reports
• Driver availability calendar
• Driver behaviour reports
• Live trip statistics

The questions that will help you verify the facts about Reports are:

• Can I get customized reports?
• In what format are the reports generated?
• Can I download or share the reports?
• Who will be able to access the reports?
• Can I decide the period of generating reports?
• Will the reports have only data or graphs also?

Billing support

The software should provide billing support in addition to operational support. The software keeps track of the number of kilometers traveled by each vehicle in the fleet. This data can be used to calculate the fuel costs.

The software should also have a track of the spare parts and accessories purchased, repairs, and regular maintenance. If you’re leasing or renting the vehicles, then the rent details should also be monitored.

Whether you’re managing employee transportation in-house or have outsourced it to a vendor, the software should help you monitor and manage all the finances.

The questions that will help you check the facts about billing support are:

• What kind of billing data does the software track?

• In what format are the maintenance reports generated?

• How are the services and spare parts tracked?

• Who needs to update the maintenance and service details? And, will there be an option to cross verify the information?

App

The front end of the software application should be simple and user friendly. The dashboard should give you clear, yet detailed stats of all the vehicles in the fleet. The app should also have different interfaces for driver, employee, and management.

The high-performance app should be able to send notifications regarding route, pickup, and drop to all the relevant parties. At the same time, the app should have access control. For example, the driver should not be able to view the details of the employees.

Also, in the management, only relevant persons should be able to access and monitor the master dashboard.

The questions that will help you check the facts of the app are:

• Is the app user-friendly?

• Are there separate interfaces for drivers, employees, and management?

• Will the app send notifications about pickup and drop points to the employees?

• Will the app send updated route details to the driver and the employee?

• What are the security features in the app?

Mobility

Mobility has become a necessity these days. You should be able to access the software application on a smartphone. If that’s difficult, at least the mobile website should be accessible. It will be even better if the mobile app can perform even at low internet bandwidths.

This feature is important because many of the users may not have high-speed internet connectivity. Also, there could be blind spots along the route where network connectivity may be less.

The questions that will help you check the facts about mobility are:

• Is the app Android and iOS compatible?
• Can the app run on any system or is it OS-specific?
• Do you have both a mobile app and a website?

Pricing Packages

The features and functions of the app will give you an idea of its performance. But, then the deciding factor in choosing an application is the pricing. The cost of the employee management software should be within the company’s budget. At the same time, it should give you full value for your money.

Transportation management systems generally have two pricing models – subscription and perpetual. In the subscription model, you will receive a monthly/annual bill. The rates typically depend on the number of vehicles and the size of the organization.

So, the rates will go up or down when the counts change. In the perpetual model, you will get the software with the license. You can choose the product based on the size of the company and the fleet. However, there could be hidden fees such as upgrades, maintenance, and support.

The questions that will help you check the facts of the pricing are:

1. What are the pricing packages that you have?
2. On average, what is the support and maintenance fee?
3. Will there be any changes in the fee after a year of use?
4. Is the pricing based on the features that I use?
5. Will I need to spend extra for the setup and integration?

Conclusion

Create a checklist of your needs and requirements before you explore the various software solutions for employee transport management. You can also use the information shared above as well as the questions to check the various facts. Based on the responses, you can decide whether or not the software will be suitable for your company.

To know more about our employee transportation software, its facts, and features, call us at +91 81 1386 0000.

Say Hello to Optimized Employee Transport Management: Here’s Why!

Posted on June 12, 2020February 20, 2023 by emptranssup-useradm

Productivity is one of the key parameters used to evaluate the success of any business. To ensure optimum productivity, employees need to come to work on time. And at the same time, they should be able to travel comfortably so they don’t feel fatigued when they reach the office.

One way you can ensure this is by organizing transport for all your employees. While employee transport management can be an effective solution, it also comes with a suite of challenges. So, how can you optimize employee transport management such that both the employee and the management are benefited? Let’s discuss the salient points in this blog.

The Need for Employee Transportation

These days most companies have employee transportation. Though managing transportation takes time and money, it is cost-effective in the long run. The many reasons why companies have an in-house transportation system or outsource to a vendor are:

Multiple Shifts

A lot of companies work on shift systems. The shifts could start as early as 5 or 6 in the morning and end after 10 in the night. Multinational companies work round the clock as they have clients in other parts of the globe.

This means that the shift timings are erratic and could start and end during times when there is no public transportation. Organizing employee transport is the best solution to help employees reach office on time and go back safely.

Safety

The other reason for having an employee transportation system is the safety of the employees. It is safer to pick up and drop employees, especially during night shifts and early morning shifts.

Convenience

If employees come to the office in their own vehicles or public transport, they will be tired by the time they reach the office. Battling the traffic while driving or managing to find a seat in the crowded buses or trains while commuting can make them tired even before they reach the office. So, it is more convenient to organize transportation for employees.

On-time arrival

One of the biggest reasons why companies prefer to organize transportation is that they can be assured that employees will reach the office on time. They will also be fresh and ready to start working immediately after clocking in.

Optimized Employee Transport Management

We’ve seen that companies and employees greatly benefit from a transportation system. But then, there are also numerous responsibilities associated with the same. You need to have a team handling the transportation system or outsource it to a company that offers fleet management.

If you are planning to manage the transportation in-house, then you should definitely think of automating the system. A fleet management system can help you schedule the trips, track the location of the vehicles and the drivers, and at the same time ensure safety compliance.

Benefits of Automated Routing And Scheduling Application

Multiple Shift Management

The most common shifts followed in companies are morning shift, afternoon shift, and night shift. The type of shift is changed weekly, biweekly, or monthly. The automated schedule system allows you to set default rules for scheduling trips and routes based on the employee shifts. It will also have an option to customize shifts and vehicle schedules.

Reduce manpower with fleet management technology

The fleet management system automates most of the repetitive scheduling tasks based on pre-set parameters. It also sends alerts and notifications to the drivers as well as employees.

The management can track all the vehicle movements and details of the employees using the transportation system on the application’s dashboard.

Decrease dry runs with effective transport management

Faulty route planning, errors in schedules, no-show, and other manual errors could help reduce the number of dry runs. With effective transport management, you can reduce unwanted expenses due to improper route planning.

Real-time monitoring of drivers and vehicles

Smartphones with GPS and vehicles embedded with motion sensors allow real-time monitoring. The app also helps track driver behaviour and improve driver efficiency. The real-time data helps monitor staff downtime and vehicle movement at any point in time.

Reports

The automated transport management system generates reports that you can use to gain insightful information. The various reports that the software generates include daily/weekly/monthly run reports, trip reports, stop reports, employee reports, tracking reports, maintenance reports, historical movement reports, driver behaviour reports, and driver duty roaster.

The app collects data such as fuel usage, distance traveled, number of vehicles, number of trips, safety procedures, and other parameters. All the data can be used to prepare a strategy. It can also be used to optimize the route based on employee shifts and reduce expenses.

How Automated Transport Management Helps

Management

The company management will have a clear picture of the transportation details, thanks to the numerous reports that are generated. The software will also give all the vital data that they can use to plan an effective transportation system for all the employees.

Above all, the dashboard will enable the top management to get real-time information on all the vehicles and drivers at any point in time. It also helps ensure the safety of the employees.

Employees

The app sends notifications to the employees so they will know the exact time they need to come to the pickup point. So, they don’t need to wait for a long time to board the vehicle.

It further enhances the safety of the employees. Also, employees can change the point of pickup or drop by updating the details on the app.

Drivers

Drivers will know details of the route, stop points, and pick up points in detail. The entire trip manifest can be updated in the vehicle’s navigation system so the drivers don’t need to keep worrying about the route or the pickup and drop points.

Features of Our Optimized Employee Transport Management System

Our employee management system has plenty of user-friendly features, so even non-technical persons can set up the system and use it. The system offers live trip statistics such as employee attendance, vehicle details, driver details, number of employees in each vehicle, and complete trip manifest.

You can also easily upload all the employee and shift details using an excel spreadsheet. The reports generated by the system help keep track of the fuel and maintenance cost. Enjoy the convenience and savings of a fleet management system.

To know more about our optimized employee transport management, contact us

Top 10 Benefits Of Employee Transport Management System

Posted on June 10, 2020February 20, 2023 by emptranssup-useradm

Nowadays more and more organizations are trying to crack the secret of having a happier workforce. With high attrition and employee engagement going hand in hand, organizations need to take that extra step and focus on the little things to help their employees feel valued and cared for.

We can start from relieving them of their daily commute stress

In major cities, office goers work in dynamic shifts meeting clients and project deadlines. Many of the workers waste time waiting for their commute in public transport with no clue of pickup and arrival leading to anxiety and worries which overall affects their productivity.

Employees should be worry-free during their office hours so that their organization can drive growth. Even though the daily commute is a trivial matter you can take a huge load off the back of your employees by ensuring that they feel more committed to the company they work for by implementing an Employee Transport Management System.

Here are 10 Benefits of Employee Transport Management System

Stress-Free Commute
Women Safety
Cost & Time Saving
Health Improvement
Dynamic Reporting
Protects Data & Increases Usage
Better Workplace Environment
Less Missed Workdays
Retention of Talented Employees
Better Workplace Environment