Female Employee Transportation – Challenges and Safety Measures

Female employee transportation takes center-stage in the Corporate sector where transportation to and from work is extended as a perk to the employee. Employee productivity is directly proportional to their well-being.


With shifts and odd operational hours, commuting to work for female employees, is a major concern. It is the onus of the employer to ensure the safety of female employees. Safety measures are to be adopted by the employer to meet the challenges involved in female employee transportation.


Worldwide, women using public transport feel unsafe and insecure. Public transport is used more by women than men. They are prone to harassment and assault on public buses and trains. It is only a very small fraction of women who have not experienced an uncomfortable situation while travelling alone.

Though they do feel comparatively safe in public buses and trains during daylight hours, they undergo physical, sexual or verbal harassment in some form or the other.

Harassment faced while walking to a station, standing at a crowded bus-stop during peak hours or while rushing home before dark are some of the common fears that women are faced with.

It is highly essential to ensure the safety and security of women by the government as well as the employers as most of the untoward instances take place while women commute to work and back. The women hence avoid public transport and resort to taking cabs and ride-hires or personal transport if possible.

  • Transportation of employees is the major operation for the fleet management of a company. The transportation of female employees is even more of a challenge as their safety and security are of prime importance.
  • Increasing the wellbeing of female employees will increase productivity in the workplace. With globalization, the shift in working hours demands that the female employees work odd hours between 7 pm and 6 am and it shifts through the days This makes it difficult and unsafe for the employee to commute to work. Hence the least the employer can do is to assure the female employees of a safe commute to work.
  • Female only buses and train compartments have to an extent solved the problems of travel for women. This has been tried out in Brazil and India. This sort of an exclusive operation, though lauded by the users, might not turn profitable for the government or transport authorities.
  • Increasing the hiring of female drivers to pick up and drop off is another option. But the female drivers might not be able to commit themselves to long hours of work or night runs due to constraints of family and their safety.
  • On-demand bus stops closer to home can be created for travelers by public buses. This will not be possible for travelers by trains. In either case, the last leg of the journey home from the bus stop or train station is still hazardous at odd hours of the day.
  • The cost will be a guiding factor for any organization providing transport for the employees. The transport policy has to be reviewed periodically to maintain viable operations. Different models of costing like the company bearing the entire cost or the employee contributing a part of the cost can be worked out. These options again depend on the perks and packages given to the employees.
  • Operating an entire fleet of buses, coaches or cabs may not prove to be cost-effective for certain industries. The employees can be given the freedom to use public transport, share cabs, car-pools, etc, the charges of which can be reimbursed by the company. In this case, the safety of travel cannot be ensured. Companies outsource their transport needs. This again means higher costs, minimal control and lesser security.
  • Though sexual harassment happens quite often, the victims do not report the incident for fear of being blamed for the incident. The pressure on the victims to prove their innocence and lack of knowledge of legal recourse available to them silence them. Without proper reporting, quick remedial measures cannot be affected. Hence the women should be encouraged to speak without inhibition so that travel could be made safe for the whole female community.

Safety Measures

  • The employers have gone to great lengths to ensure that the employee arrives safely and comfortably to work and back. The companies should have well-defined policies and a dedicated team to handle the transport of employees. There are several passenger safety apps that can be used by the transport department.
  • In today’s scenario, a multitude of tracking apps is available. The apps will enable the transport team to optimize costs and resources. The automated control and reporting systems will enhance the operations. The organization can choose an app suited to their requirements and the employee needs.
  • GPS devices can be fixed in all vehicles to enable live tracking of vehicle movement. The presence of police or person of authority on a bus is recommended. Video cameras installed in the buses will record the happenings on the bus and will help to deter assaults if any.
  • Female-only cabs, fixed with GPD devices, can be tracked and monitored separately. Any deviation in the route can be detected and suitable action is taken immediately.
  • Panic buttons fixed in the vehicles can be used to alert the transport desk in case of an emergency. The desk then can inform the security and the police for immediate action.
  • Fleet management has to make sure that the female employees are always accompanied by a male colleague and not left alone with a driver during trips at night. The route plan should ensure that the female employees are not the first to be picked up or last to be dropped off. In unavoidable cases where it is necessitated the employee should be escorted by a guard.
  • The female employee should be able to contact the driver without having to share her telephone number. This can be done with a call masking facility. The mobile numbers of female employees have to be masked on the devices used by drivers.
  • The female employee should be able to send a confirmation of the safe-drop on reaching her destination via the app to the transport desk.
  • The drivers of the vehicles, owned or hired by the companies, should go through an extensive process of background checks before being absorbed into the system. They should be trained on aspects of courtesy, etiquette and usage of technology.
  • The companies have to work out a transport model that is cost-effective and at the same time does not compromise on safety and security. Depending on the size and nature of business they can decide on the mode of transport – buses and coaches during the day and cabs by night – to pick and drop female employees.
  • Random checks on drivers should be performed by the transport team to avoid drunken driving, fatigue, and tiredness, over-speeding and traffic offenses to ensure driver discipline.
  • Awareness programs for the female commuters to familiarize them with the reporting systems and the legal recourse available to them would be highly beneficial. This would encourage them to voice their concerns and report specific incidents.
  • A regular feedback mechanism from the passengers will help the transport team in their evaluation of the drivers. It will aid them in upgrading their services.

Talented and professional women refrain from taking up employment due to harassment while commuting to the workplace and back. Companies should not overlook this fact and they should strive to tap this extensive pool of talent.

Safe transport to and from work will be an added incentive for a female employee to join an organization.


With the technology innovations and extensive background verification processes in place, the organization can provide the employee with all the support required. Even then it is practically impossible to guarantee cent percent safety.

In the end, it is the female employee who is responsible for her safety. Being aware and mindful of the circumstances and maintaining a level of alertness are prime requisites to one’s own safety.

Say Hello to Optimized Employee Transport Management: Here’s Why!

Productivity is one of the key parameters used to evaluate the success of any business. To ensure optimum productivity, employees need to come to work on time. And at the same time, they should be able to travel comfortably so they don’t feel fatigued when they reach the office.

One way you can ensure this is by organizing transport for all your employees. While employee transport management can be an effective solution, it also comes with a suite of challenges. So, how can you optimize employee transport management such that both the employee and the management are benefited? Let’s discuss the salient points in this blog.

The Need for Employee Transportation

These days most companies have employee transportation. Though managing transportation takes time and money, it is cost-effective in the long run. The many reasons why companies have an in-house transportation system or outsource to a vendor are:

Multiple Shifts

A lot of companies work on shift systems. The shifts could start as early as 5 or 6 in the morning and end after 10 in the night. Multinational companies work round the clock as they have clients in other parts of the globe.

Read Also: Top 10 Benefits Of Employee Transport Management System

This means that the shift timings are erratic and could start and end during times when there is no public transportation. Organizing employee transport is the best solution to help employees reach office on time and go back safely.


The other reason for having an employee transportation system is the safety of the employees. It is safer to pick up and drop employees, especially during night shifts and early morning shifts.


If employees come to the office in their own vehicles or public transport, they will be tired by the time they reach the office. Battling the traffic while driving or managing to find a seat in the crowded buses or trains while commuting can make them tired even before they reach the office. So, it is more convenient to organize transportation for employees.

On-time arrival

One of the biggest reasons why companies prefer to organize transportation is that they can be assured that employees will reach the office on time. They will also be fresh and ready to start working immediately after clocking in.

Optimized Employee Transport Management

We’ve seen that companies and employees greatly benefit from a transportation system. But then, there are also numerous responsibilities associated with the same. You need to have a team handling the transportation system or outsource it to a company that offers fleet management.

If you are planning to manage the transportation in-house, then you should definitely think of automating the system. A fleet management system can help you schedule the trips, track the location of the vehicles and the drivers, and at the same time ensure safety compliance.

Benefits of Automated Routing And Scheduling Application

Multiple Shift Management

The most common shifts followed in companies are morning shift, afternoon shift, and night shift. The type of shift is changed weekly, biweekly, or monthly. The automated schedule system allows you to set default rules for scheduling trips and routes based on the employee shifts. It will also have an option to customize shifts and vehicle schedules. 

Reduce manpower with fleet management technology

The fleet management system automates most of the repetitive scheduling tasks based on pre-set parameters. It also sends alerts and notifications to the drivers as well as employees.

The management can track all the vehicle movements and details of the employees using the transportation system on the application’s dashboard.

Decrease dry runs with effective transport management

Faulty route planning, errors in schedules, no-show, and other manual errors could help reduce the number of dry runs. With effective transport management, you can reduce unwanted expenses due to improper route planning.

Real-time monitoring of drivers and vehicles

Smartphones with GPS and vehicles embedded with motion sensors allow real-time monitoring. The app also helps track driver behaviour and improve driver efficiency. The real-time data helps monitor staff downtime and vehicle movement at any point in time.


The automated transport management system generates reports that you can use to gain insightful information. The various reports that the software generates include daily/weekly/monthly run reports, trip reports, stop reports, employee reports, tracking reports, maintenance reports, historical movement reports, driver behaviour reports, and driver duty roaster.

The app collects data such as fuel usage, distance traveled, number of vehicles, number of trips, safety procedures, and other parameters. All the data can be used to prepare a strategy. It can also be used to optimize the route based on employee shifts and reduce expenses.

How Automated Transport Management Helps


The company management will have a clear picture of the transportation details, thanks to the numerous reports that are generated. The software will also give all the vital data that they can use to plan an effective transportation system for all the employees.

Above all, the dashboard will enable the top management to get real-time information on all the vehicles and drivers at any point in time. It also helps ensure the safety of the employees.


The app sends notifications to the employees so they will know the exact time they need to come to the pickup point. So, they don’t need to wait for a long time to board the vehicle.

It further enhances the safety of the employees. Also, employees can change the point of pickup or drop by updating the details on the app.


Drivers will know details of the route, stop points, and pick up points in detail. The entire trip manifest can be updated in the vehicle’s navigation system so the drivers don’t need to keep worrying about the route or the pickup and drop points.

Features of Our Optimized Employee Transport Management System

Our employee management system has plenty of user-friendly features, so even non-technical persons can set up the system and use it. The system offers live trip statistics such as employee attendance, vehicle details, driver details, number of employees in each vehicle, and complete trip manifest.

You can also easily upload all the employee and shift details using an excel spreadsheet. The reports generated by the system help keep track of the fuel and maintenance cost. Enjoy the convenience and savings of a fleet management system.

To know more about our optimized employee transport management, contact us