10 Things That Can Go Wrong in Employee Transportation

There are a lot of things to take into perspective while you are part of an organization’s management team. The more the employees of the company, the more responsibilities to be taken care of. Employee benefits and well being inside the company is one of the major factors to be considered in the employee transportation service.


Here are a few points to be pondered while discussing employee transportation.

1. What if the employee does not turn up?

The situation mentioned above is aplenty. This happens when the assigned company’s cab/bus driver is not informed of the employee’s absence.

A situation wherein a driver has to go all the way to pick up just a single employee from a remote location and when he/she does not show up is bad. Commuter benefits are being misused here also resulting in revenue loss.

2.  Misbehavior towards employees

At times if there is a shortage of staff buses, the company may resort to bus rental services from an external vendor. Many of them would obviously be on a temporary basis. There are chances that the drivers of these bus rental services might misbehave with the employees.

3.  Reckless driving

Alcohol inflicted driving is more common among temporary staffs. Consider the case of bus rental services in case of shortage with the permanent cab or company bus drivers. This seriously affects the employee environment and makes a dent in the scheme of affairs.

4.  Poor handling of daily shifts

The human resource team and in general the manager would be responsible for allocating the proper time shifts for the transportation based on the employee time shifts.

Especially when it comes to the lady staffs, security and proper planning is an inevitable factor. A foolproof system has to be implemented without trial and error methods since a small fault can tarnish the company’s reputation.

5. Depending on pen & paper

With the advent of digital technologies, it would be non-pragmatic to resort to using pen and paper to track down the routes & schedules.

Implementing a web-based solution integrated with the HR management system of the company to track down the assigned routes, drivers, the name of employees to be traveling on the designated vehicles would be a good choice.

Implementing a mobile-based GPS solution would be very handy for both the drivers and the employees. The employees need to be ready only when the cabs or bus are nearby their locations.

These could act as one of the better commuter benefits while thinking on the whole perspective of employee transportation service.

6.  Employee productivity

While dealing with employee transportation, the key thing to be tackled is employee productivity. This could take a heavy toll if timings are improper or if a driver does not show up at the right time.

The revenue leakage, if the commuter management is not done properly would cost the company dearly.

7.  Traffic congestion

Dealing with traffic is one of the most difficult issues when it comes to transportation. If the management can tackle it efficiently, then half of your employee transportation conundrum is solved.

Heavy traffic can seriously mess up the whole schedule. It can affect employee productivity resulting in extended work hours to meet tight deadlines. Most of the companies have started offering ’work from home options’ in case of heavy traffic days.

Drivers have to be made aware of the traffic situation pre-hand. With the help of applications like Google maps and Waze, rerouting and locating heavy traffic timings can be done in a jiffy. Planning the rides accordingly could save a lot of time and revenue for the company.

8.  Maintenance

Cabs and buses should be maintained in proper working conditions so they remain mechanically efficient, and the devices, such as global positioning system (GPS) function properly.

Vehicles such as buses with large seating capacity must be thoroughly monitored by a competent examiner and reports kept. Planned monitoring is a critical part of preventive maintenance.

These include daily safety drills carried out by drivers, staff and proper maintenance monitoring based on time, mileage and performance.

Drivers and the accompanying staff should be provided with a checklist of the daily inspections to be signed off at the start of each shift. This should be monitored to ensure the checks are carried out properly.

9.  Driver inaccessible

A situation wherein the driver’s phone is switched off or unreachable when the employee calls will create a sense of uneasiness,

Especially when the employee has not located where the driver of the company cab or bus is. The driver either has to keep an extra phone that has to be supplied by the company or the employee has to be notified by the management authorities that the cab has been dispatched to pick him up.

10.  Rude employee behavior

There are situations wherein a frustrated employee might take out his anger on the staff handling the employee transportation. This is better to be avoided. Always maintain the courteous behavior while traveling inside company cab or bus.

Employee Transport Automation – How Your Company Can Gain From It

One of the major expenses for many of the large and medium sized businesses is the one incurred for transportation. This may be in terms of ferrying people or goods.

As a company expands its operations more employees join the force and transportation costs tend to increase and the whole process becomes complicated to handle.


All the transportation operations are done under the same umbrella. This might be the transport desk under the facilities department. In many cases the company is unclear about the various financial and operational metrics associated with the transportation sector.

Benefits of Employee Transport Automation

Employee Transport Automation systems are the future of industrial transportation. A good system aims to make the transportation moving and compact. Let us have a look through the benefits of making employee transportation automated.

1. Saves Labour One of the biggest advantages of automation system is that it saves labour. Extra labour that is used for manage employee transportation can be avoided when an automated system takes its place.

A manual system will take up more time and labour to make the transportation system happen. Businesses can avoid the extra labour and resort to an automated system that takes care of transportation by itself.

2. Avoids Data Manipulation – Unlike a manual system in which data is tracked manually and is presented as a worksheet to the management, an automated system generates a report that is easily comprehended.

Moreover there are chances that there are intentional or unintentional manipulation of the data that help make decisions regarding employee transportation.

By using an automated the entire workflow is digitally managed with scope for complete audit trail. This makes sure that there is no scope for data manipulation.

3. Operational and Financial MetricsWith the dashboard and analytics in the automated system management can stay at the pinnacle of financial as well as operational metrics.

These facilities can give the management a better idea of the operation and expenses incurred for handling the transportation facilities.

4. Better DecisionsBy analyzing the reports that are generated by the transportation software, better decision can be made regarding the route of the vehicles.

The best shortest route with less traffic can be assessed and can be selected for the fleet. This reduces the cost of travel and also the money spent for it. With better decisions better performance can be achieved.

5. Employee Productivity Routes can be simplified and the travel time reduced which in turn helps employees save their precious time. Anyhow what matter is not just the time, but it helps not to take a toll on the employees’ health and productivity.

On time arrival and departure helps with the employees’ productivity too. With better control and tracking, an automated employee system makes it possible for the employees to arrive in time which in turn increase the productivity as they reach in time.

6. Safer TransportWith the organization providing transportation, employees feel more secure and safe. The company is obliged to ensure the safety of the employees. Employees will be transported in safe and secure way when robust transport management software is used.

7. Increased Customer Service Not only does an automated system transport employees to and from home, it also takes care of customers by reaching out to them.

It is a fact that companies don’t want to lose even one of their customers. Auto pick-up and auto dispatch will make sure that you have a constant rapport with your customers.

8. Integrate with Existing Enterprise Applications A good employee transport automation system can be integrated with other enterprise applications that already exist.

ERP software can be assimilated with transportation system to get reports on how well the system is performing. You can know about the return on investment from the automated system.

9. Eliminate Dry Runs – Fuel costs are one important factor that transport managers are concerned about. There are too many unwanted dry runs that can waste precious fuel.

A good automated system will make sure that optimum use of fuel is ensured. Faulty route planning and absence of a good transportation system for employees are the main reasons why fuel is wasted.

10. Monitor Driver BehaviourWith the use of automated software you can monitor the behaviour of your drivers. There are even options to rank the driver according to the satisfaction level of the employees.

Over speeding or sudden braking can be reported to the management by the use of applications exclusively for the employees.


It is essential for companies to maintain a good transportation management system. This ensures their comfort and safety. To make this happen a good automated system needs to be in place.

Increased productivity and on time arrival and departure are some of the benefits of having an  employee transport automation system. If used well it can save a lot on transportation costs.

Other than that the company can get reports that can be used well to make important decisions.

12 Ways Companies Can Use Employee and Asset GPS Tracking

Every business strives to keep its revenues growing and always try to plug the leakages. There could be resource wastage, employee attrition, new employee training. Amongst this, employee and asset GPS tracking is one of the ways in which a company’s revenue might fall if not tackled properly.

In a company where there are numerous employees, the time each and everyone spends inside the office matters.


Also assets have to be monitored closely to prevent theft or damage.

Here are 12 ways which will help you as a business to understand how you can use employee and asset GPS tracking for enhancing a better work environment.

1. Tracking On-field Employees

Many a times there exists a situation wherein you hire an on-field sales employee. The sales representative is supposed to cover 10 client locations per day but you as a business owner is unable to track the same.

In conventional situations, you would be calling the clients or mail them asking if your sales guy has visited the client’s place. Most of the time this process is a disturbance to your clients.

Here the most practical solution to be used would be to equip the field employee with a gps tracker enabled mobile application to record the time and place once the visit has been made to the client office.

2. Employee Time Clock

Employee time clock feature is a good to have solution for tracking the amount of time the employee works a day with a company.

Mostly this product is available as a software as a service (SaaS) solution online and can be subscribed for a large employee group in an organization or business.

This tool can be used to analyze the metrics for employee productivity. The free time an employee spends in an organization can be reduced considerably.

The main thing to be noted is to have a HR person who should be accountable for monitoring if the employees are keying in the right time.

3. GPS tracker for Moving Assets

Most of the businesses have their own vehicles. It could be delivery vehicles, cabs or buses to drop the employees’ home, mail delivery. A lot of revenue could be optimized here by enabling these vehicles with gps trackers.

4. Locating People in Distress

One of the main uses of implementing gps based systems in hospital ambulance is that its easier to get to people in distress with the help of it easily.

If the user or the person in distress or the relative or the friend of him has a mobile application. They could trigger a signal which would help the ambulance to reach the location and take the person to a hospital.

5. Entry and Exit Automation

Employee time tracking inside the office premises can be done using the access management system wherein it records the entry or exit of an employee while he or she punches the identity card on the system scanner kept at entrances and exit points of offices.

6. Employee Time Clock

Businesses implement time clock systems while the employees are at office or they are being assigned jobs from an offshore client who wants the total number of work hours to be tracked.

7. Asset Tracker for Hospitals

Multi specialty hospitals have a lot of valuable machinery in them. Most of them are movable. There are chances of theft or vandalism. It is better to tag these assets with a tracker tool.

It’s always advisable to use Wi-Fi or Bluetooth low energy tags and the medium to transfer the location data of the devices to the system.

8. Asset Tracker for Logistics Industry

The logistic industry is a domain where asset tracking becomes an inevitable factor. Most of the goods transferred from one location to another do not reach safe or they are mismanaged and stolen.

Tagging these items with gps would be a better option to identify these sorts of activities.

9. Employee Time Tracking

The employees need to be properly educated on how to use it and should be shown the dos and don’ts of handling an employee time tracking tool.

Most of the tools used previously were desktop applications but with the advent of cloud, the tools have been introduced online. Businesses can find a lot of online tools for employee time tracking.

10. Asset Tracking in Healthcare Industry

A lot of innovations are coming up in the healthcare industry where you can get information about the details of a stored medicine. With the advent of internet of things (IoT), it’s now easy to identify the temperature of a medicine kept inside the refrigerator of a hospital.

Temperature sensors give out signals to the admin system about the current temperature of the medicine.

11. GPS Usage for Logistics

There are incidents where truck drivers over-speed resulting in grave danger situations.

GPS based systems can be integrated to the truck’s driving system where low speed areas could be identified and if a truck passes through those areas, a trigger could be set to limit the speed of the truck within a speed.

12. Schools

Students can be monitored based on time tracking tools. The RFID chip embedded on the student’s ID card could be tracked whenever the student is inside the campus. Malignant activities could be stopped and safety of the student could be ensured throughout.


In a company where there are numerous employees, the time each and everyone spends inside the office matters. Also. assets have to be monitored closely, so we hope this  12 ways will help you as a business to understand how you can use employee and  asset GPS tracking for enhancing a better work environment.