Category: Employee Transport System

Best Transportation Management Apps for Android

Posted on by emptranssup-useradm

Transportation management apps or transportation management software is a great means in present times for people. It is one of the great sources which helps to have a look into everyday transportation activities, trade fulfillment information, required documentation and making sure that the goods and freights and delivered on time and in a right manner.

Transportation management mobile apps are best created by professionals who are into software development and artificial intelligence. These apps are created by them for the people who have imports, export and these kinds of business where transportation of goods that are to and fro movement is along. Usually, all the factories make use of these apps to keep a check on the good and complete the moving process.

These apps can also be regarded as employee self-service mobile app where the employee does not require any other person to know about the details of the freight rather they could open the app and check all the details. So given below are the best transportation management apps for android.

Fretron

Fretron is one of the amazing employee timesheet apps which is an aid to the shippers, fleet owners, and logistics businesses of all kinds to reorganize order preparation, post-management, shipment portion, yard management, and such other things. Fretron is a great source that is an aid to check out on the functioning, accounts daily transactions, expenditure related to fuel, the safety of unused and moving fleets on a joined gateway.

This app is one great source that provides employees with a lot of options to know about the movement of the goods. From fleet management, logistics to tracking of shipments and transportation management everything can be done via it. It is supported by the web also to make this app more convenient for people it has options such as chat, phone assistance and email query.

For people to learn about the app, the company provides training options via live online, webinar in person, documentation and so on. It has an option of a free trial for the people to understand it in a better way.

Fleetable

When one is looking for the best fleet management software solution than choosing out Fleetable is the right choice. This app is a cloud-based fleet and moving management software that is created to provide aid to businesses in handling compliance regeneration, record, cargo, accounts transactions, invoicing, and customer aid among all kinds of processes.

The system lets customers know about their consignments which are there on a dashboard. It is one of the best employee scheduling apps which provides end to end solutions and makes sure the business reaches the next level. From small, medium, large or freelancers, this app can be used by all. This app is suitable for the web and android. Just like Fretron for this app also training is available which could be done via webinar, live online session or in-person assistance. The app creators have other support means also such as providing FAQ’s, email assistance, phone help, chat and so on.

For this application, there is the availability of free plans, trials and then subscription which could be chosen as per the requirement. This app is regarded as a value for money and is given five-star rating.

ShipStation

ShipStation is one of the best apps which aids for ecommerce sellers to effortlessly combine orders from numerous sales channels such as eBay, Amazon and many more and then complete the orders by going for various kinds of shipping carriers and completion providers. As this app comes with the automation feature, this app is a great one that would help you save time and fulfill all commitments.

All orders and shipments could be easily tracked by going for this app. It is the best way to stay noticed about your shipments without putting up extra people at work. The app is given a 4.7 rating which shows it’s great enough to use. The price of this app is $9 per month and it is a comfortable one that can be used by freelancers, small enterprises, medium businesses and large business houses as well.

This app is mostly used for inventory management, workflow management, data import and export. There are free plans also available to get trials for usage.

vWork App

 vWork app is not a usual app that serves on the same ground as others but it is a job scheduling and dispatch software that is made especially for the field workers. It is a great aid that makes the team members more proficient and helps them to make their customer experience a great one.

This app helps people to assign more jobs in the most efficient manner plus helps the field workers be acquainted with where and when each job is listed. This app is quite an easy and simple one to use and it’s the best kind that helps the customers stay informed. It is also one of the best employee communication apps.

eLogii

Another mind-blowing app that would be a great assistance for the business is eLogii. It is one of the most amazing means that embrace transportation competence, and mechanically runs multiple drivers, vehicles, fleets, and pickup locations when goods are being sent to customers.  It is one of the most preferred apps and the reason for the same is that eLogii can be modified as per the transportation needs as their custom features could be added along with seamless integration.

It is one fine way which has no compromise on efficiency of delivering rather it cuts down the cost for the business. From route planning to optimization everything could be achieved via this single source. This app is on the expensive side and to use it one needs to pay $159 per month. It is suitable for all kinds that are freelancers and all types of businesses. This app can be used on the Web, Android, iPhone as well as iPads. Certain supports are offered to help people understand the app. They are a live chat facility, email queries, videos, documentation, and phone support and so on.

However, before you spend this amount there is an option of a free trial available for the people to use the app and understand its working. It is given a 4.8 rating in terms of the utility of money and a 4.7 rating in terms of functionality.

Pulpo

When you want to make maximum use in regards to fleet utilization that too at the lowest cost than going for Pulpo should be the first choice. It is an aid to automate the Excel sheets and authorize data-driven decision-making to make the most of the everyday activities of the fleet.

When we look out for the employee timesheet app, this app is also used by people. Pulpo is one of the finest apps which are about improving staff efficiency and making them quicker in all kinds of aspects. This app can be purchased for use at $5 per month.

This app is compatible be used for android, iPad, iPhone and Web. You can also ask for training which is done via live sessions and online means. It is commonly used for fleet and fuel management. In terms of value for money, it is given a 4.7 star rating.

Zaui

Zaui is a reservation and management software particularly designed to provide growth to the tourism companies. It is specially created for transportation, travel around, activity and leasing companies. In the list of longest-standing reservation systems, Zaui is number one and it is used for creating the most pioneering web-based tools in the business.

To get full control in business management such as going for an activity to price setups to resources or any aspect, Zaui can be brought into the picture for fulfillment of needs. The tourism industry is taking a lot of advantage in getting clientele by using this app. This app is for business houses so not good for freelancers. This app has support options such as 24/7 chat assistance, FAQ’s Email, Chats, Phone Support, and Help Desk etc.

It can be used on the Web and Android. To know about the app there are training options also available such as via webinar, live training, documentation and videos. The app is free to use and you don’t even have to give your credit card details for the further subscription process.

Dossier Fleet Management software

Dossier Fleet Management software is one of the finest apps which could be used by the transportation managers to take care and control their vehicle fleets. This app begins with a pricing of $1500 per month for usage. For all kinds of business houses that are small, medium and large this app could readily be used. Taking about foodservice distribution, fleet management, freight, trucking or fleet maintenance this app can opt for all of it.

What makes this app special is the live dashboard offered by it which is used for knowing about fuel consumption and certain another kind of costs. It has compliance management and mobile access which makes it all the greatest.

Conclusion

These are some of the best apps which could be used for transportation management on android. However for creating an app of one’s own kind for logistic one need to hire professionals, study the functionality of other apps and then go for further processing.

Contact Vehicle Tracking Qatar to develop your own unique state of the art Vehicle Tracking app.

10 Reasons to Consider a Transportation Management System

Posted on by emptranssup-useradm

If your business is involved in transportation, retail, distribution, manufacturing, e-commerce, or third-party logistics, you are probably already aware of this. A Transport Management System (TMS) is a logistics platform that enables customers to monitor and improve their transportation fleets’ everyday operations. Its major responsibility is to organize and execute the actual transportation of products.

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Read Also: “Best Transportation Management Systems in 2022”

How can I choose a transport management system?

The following are some of the characteristics that a Transport Management System normally includes and that you should examine before making a decision:

  • Route Optimization — We will use logistics management software to determine the most cost-effective routes. It does this by using existing traffic data, maps, road speeds, fuel prices, and modal constraints, saving you time and petrol.
  • Carrier Selection – A typical TMS will automatically choose the best carrier and method of delivery for each delivery, hence streamlining your procurement process.
  • Contract Management — Additionally, the platform should enable real-time tracking of your existing terms and agreements with specific carriers. Additionally, some will indicate the entire cost, enabling you to choose the most cost-effective carrier.
  • Consolidation of Shipments – You may further reduce transportation costs by scheduling and organizing shipments in the most efficient sets possible, increasing load consolidation.
  • Freight Estimates, Settlements, and Payments — Your TMS software should also be capable of calculating delivery charges depending on the shipment method, distance traveled, and weight of the goods. Similarly, it should enable your accountants to work on all bills, produce payments and vouchers, assign expenses, minimize associated mistakes, and account for match-pay settlement tolerances.
  • Tracking and Tracing Capabilities — Your TMS platform must provide real-time data sharing between the carrier, the customer, and the distributor.
  • Product Visibility and Shipping Support – Complete product visibility is critical since it enables you to monitor the progress of your shipment from start to end. Additionally, you may be able to rate and route your deliveries in certain circumstances.
  • Warehouse and Yard Management – The package should also provide real-time warehouse facility information in cargo dispatch. Similarly, the system should allow you to monitor truck and trailer travel across your production, distribution, and storage sites.
  • Risk Management – By automating your auditing procedures and enabling the creation of cross-border reports, you can eliminate needless national and international shipping risks.
  • Business Data Analytics – This system should also have analytics capabilities to help you spot patterns and optimize operations and processes.

Read Also: “Top Features of Employee Transportation Management System”

How can I choose a transport management system?

Apart from these basic characteristics, certain Transportation Management Software may contain more sophisticated capabilities. These may take the shape of big data analytics and cloud-based SaaS applications that enable you to outsource freight data and third-party logistics.

Similarly, a TMS may increase cooperation between departments and team members, increasing ROI and lowering shipping costs. As previously said, you should choose Transportation Management Software that complements and expands on your present skills.

What is the importance of logistics management?

Proper logistics management entails optimizing procedures to increase income, decrease manual work, make educated choices, and surpass customer expectations.

Enhancement of consumer pleasure

Consumers want improved service, necessitating the need for shippers to ensure quick, accurate, and high-quality delivery. A sound management approach focuses on optimizing transportation procedures and minimizing interruptions. As a consequence, customer satisfaction suffers as a result of this. Improved customer service may help a corporation’s brand develop a good reputation and create more revenue.

Additionally, a well-organized and efficient freight transportation procedure may dramatically improve the customer experience and surpass shippers’ expectations. Finally, well-managed logistics leads to a pleasant client experience as a whole.

Enhances efficiency

Logistics planning improves your company’s productivity. Your business can appropriately store supplies with on-site logistics planning while easily finding them. As a result, you’ll be able to increase transaction speed and company activity.

Visibility

It is critical to establish visibility across a business’s supply chain. Advanced transportation management systems (TMS) evaluate past data and monitor the in-and-outflow of commodities from enterprises in real-time. Logistics managers may utilize this data to guide optimization decisions and avert interruptions. TMS data analysis helps a business run more effectively while acquiring operational knowledge.

Savings on costs

Managing logistics enables a business to maintain control over incoming freight, maintain ideal inventory levels, coordinate the reverse flow of products, and route freight to the most cost-effective means of transportation – all of which may result in considerable cost savings. Inbound freight may account for around 40% of total supply chain expenses, implying that effective logistics management enables shippers to capitalize on hidden cost reduction potential.

Which type of ERP is better to maintain a logistics company?

ERP systems help businesses manage their logistics, finance, operations, and inventories more effectively via a centralized system, eliminating mistakes and increasing efficiency.

Optimization of Inventory

Both underproduction and overproduction are bad for any business. To save expenses, it’s critical to have the correct mix and amount of goods on hand. An ERP system enables you to plan production and supply requirements efficiently.

Visibility

As a well-integrated and comprehensive solution, ERP software can make it simple and fast to extract critical information from the system to acquire real-time insight into the health of a firm. Additionally, it may share this information with other third parties, such as suppliers.

Savings on costs

Bear in mind that coordinating various inventory management procedures saves time by smoothing out production bottlenecks and helps a business save money via improved inventory planning. Additionally, an improved organization might result in increased customer satisfaction.

Accurate Financial Reporting

It’s worth mentioning that inventory is a critical component of a business’s financial reports and statements at practically every stage. Whether it is work in progress, completed commodities, or raw materials, all inventory types have a monetary value that must be properly accounted for. In this aspect, ERP systems ensure that yearly reports and corporate tax returns are current and correct. 

Read Also: “Top 5 Ways to Reduce Employee Transportation Cost Using a Management System”

How can I choose a transport management system?

How does ERP drive the transportation industry?

ERP software helps a transportation organization handle critical business operations such as resource management and customer satisfaction, transportation optimization, logistics management, and procedures for optimal efficiency, customer loyalty, and profitability. ERP is altering the transportation and logistics business in the following ways:

Vendor/Customer Portal: To keep vendors and customers connected and informed, ERP software includes a vendor/customer portal that enables fast account access and visibility into the status of all logistics. All communication is connected to ensure that consumers/partners are informed through SMS or email.

Scheduling Maintenance: As previously said, transport vehicles and infrastructure are assets that need regular maintenance. The only maintenance issue is that if it is not scheduled correctly, it may significantly impact the company. ERP software enables you to maintain complete control over all critical business activities.

Real-Time Tracking: While traveling, it must monitor cars in real-time to keep consumers informed. It provides vital business insight to a logistics company. Additionally, real-time monitoring becomes simpler and quicker with smartphone integration.

Optimize Inventory Control: Inventory management is critical for every transport operation. The introduction of an ERP system allows the transportation business to examine orders, delivery, and sales from a centralized place. It even shortens the time between order and shipping. Transport organizations may use these technologies to manage incoming and outgoing orders and detect out-of-stock goods. Additionally, mobile ERP may make it simple and enjoyable.

ERP Simplifies Distribution: ERP also simplifies distribution. It helps freight forwarders to manage their distribution flows effectively. ERP takes advantage of data gathered from social media and internal databases to expedite delivery. It enables suppliers, distributors, drivers, and merchants to communicate in real-time regarding traffic, client addresses, and so on.

Human Resource Management: ERP is a wonderful tool for human resource management. As such, freight operators may use the program to monitor work hours and break periods and gather data for evaluating employee performance. Additional security features such as data backups for personnel, payroll, and attendance are included in the mobile ERP system for the logistics business.

Employee turnover is often higher in the logistics business than in other industries. ERP systems have evolved into a critical component of freight operators’ operations, streamlining distribution flow, inventory management, and personnel management.

Read Also: “Top Employee Transportation System Companies in the World”

Why is a transport Management System necessary?

Instant gratification is ingrained in the consumer’s mindset nowadays. Whatever the customer wants, he desires it in stock and immediately.

Overhead shipping expenses have surpassed even basic expenditures such as direct and indirect salaries or utilities for most multi-channel enterprises. The bottom line is significantly impacted whether a corporation has sophisticated logistical or simple transportation requirements. According to a recent Pitney Bowes estimate, package shipments would increase at a pace of 17% to 21% per year between 2017 and 2021.

By 2022, same-day delivery will raise logistics expenses as a proportion of revenue by up to 50%. As a result, businesses are increasingly searching for every possibility to contain rising transportation costs while maintaining overall service quality.

With supply chains scrambling to keep up with the Amazon Effect, selecting an efficient Transportation Management System (TMS) is critical.

TMS systems come in various flavors, ranging from more typical on-premise TMS solutions to network TMS solutions. A well-implemented TMS may streamline your core processes and completely revolutionize how your organization operates.

Here’s how:

1. Enhancement of cash flow

A solid transportation management system may significantly assist a corporation in lowering shipping expenses. The appropriate system will do a financial analysis of each logistical route. It will provide user-specific recommendations on saving costs in certain areas, such as fuel use or driver overtime.

2. Planning and Execution Integrated

The latest generation of transport management systems interfaces seamlessly with current systems critical for efficiently managing a company’s transport demands. These include the following:

  • Systems for purchasing and order management
  • Management of warehouses
  • Relationship management with customers
  • Management of Supplier Relationships

This connection enables the organization to ship orders via the most cost-effective carrier available. It provides the organization with improved route planning and load optimization. Order planning and execution will be improved and accelerated.

3. Minimal Documentation

Administration costs are significantly reduced. Automating all accounts with a TMS saves valuable time and money wasted on cumbersome paperwork. Incorrect billing or invoice mistakes are avoided while overall efficiency increases.

4. Inventory management

Businesses may track the progress of orders and shipments in real-time with TMS. It provides users with an accurate prediction for inventories and increases the supply chain network’s responsibility. Additionally, some network-based TMS systems include additional inventory management solutions (such as VMI and MEIO) that operate in conjunction with the TMS, enhancing the efficiency and intelligence of both the inventory solution and the TMS.

5. Visibility of the supply chain

Transport Management Systems of the future, which integrate across the supply chain, give a bird’s eye perspective of the complete supply chain system. Having complete operational insight and real-time data from all systems is a significant benefit. It allows managers to take immediate action on any opportunities or concerns that may develop. It maintains you in the good graces of your clients without jeopardizing performance.

6. Enhanced Routing through Pool Distribution

Order cycles have decreased in length, while shipping quantities have decreased in size. As a consequence, routing has never been more crucial. The correct TMS enables customers to deploy pool distribution, a more cost-effective and time-efficient form of delivery that provides more visibility and control. The user determines which shipments should be picked up or delivered by selecting the optimal pool location. Complex orders are decomposed and routed independently, which saves time and money.

7. Tracking Drivers While They Are on the Road

Driver monitoring allows users to evaluate the efficiency of various routes used by drivers, which may aid in the creation of a more effective timetable. Additionally, we may evaluate individual drivers. The user may monitor their efficiency and offer input on areas for improvement. Additionally, real-time monitoring offers significant safety advantages, particularly in the event of an accident.

8. Accurate Order Fulfillment

With a dependable transport management system, shipping becomes more precise. With real-time monitoring and complete insight into the supply chain, order fulfillment accuracy improves significantly. Shipping problems and inconsistencies are eliminated using the program. And even if small snags occur, we may fix them without adversely affecting the consumer.

9. Enhancing the Customer Experience

Today’s clients expect lightning-fast delivery, order revisions at the last minute, and tailored delivery timeframes, among other things. They do not only expect it; they see these services as an integral component of each order they make. It’s a significant challenge for firms to change their processes to match customer expectations. TMS, more precisely next-generation tier-1 transport management systems, come into play. TMS will connect order management and warehouse management systems. It will assist in consolidating all client orders to identify the most cost-effective carrier. Customers and businesses alike benefit from this arrangement.

10. Recurring Clientele and Referrals

A properly configured TMS saves you time and money. It increases the overall productivity and efficiency of your business. Increased customer satisfaction with TMS also increases the possibility of recommendations. Most significantly, each factor above adds to your firm’s ultimate goal: recurring business. You want clients to pick your services continually, and the correct transport Management System will guarantee that they do.

Conclusion

A Transportation Management System is a critical piece of equipment in every business’s armory. A TMS is required to stay up with the ever-changing corporate environment. While the pace of savings may initially be moderate, the incremental gains will snowball into better company operations and fulfillment of consumer expectations.

Top Features of Employee Transportation Management System

Posted on by emptranssup-useradm

We have traveled so far since the invention of the automotive. With the arrival of new set of features employee transportation management system, everyday hassle has become non existent.

Once they were considered as unreliable and were looked upon with skepticism. Same was with the case of technology used.

However, there were a lot of people who were not willing to give up. They strongly believed that automobiles are the shortcut to development, which was absolutely right. Time has already proven it.

One of the major use of automobiles is transportation. It is the crucial factor of any industry. However, the ordeal of transportation has always been painstaking.

The situation has now slowly started changing especially after the invention of Employee Transportation Management system.

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The invention of Transportation management system is a boon to companies as nowadays employee satisfaction is crucial to the success of any company.

Let’s see its features,

  • Live Tracking Dashboard:

    Real time tracking of the vehicle during a commute will be available on the dashboard. For instance, the dashboard will show a user the exact routes where the vehicle is going. If there is any deviation, the person who has access to the dashboard will be notified so that necessary steps can be taken.

  • SOS Alert:

    Employees will also receive an app which is also a part of the system. If there is a case of emergency situation, employees can alert, authorities, manager of the team as well as system admin of the transportation system simultaneously or separately.

  • Trace the Trip:

    Exact route taken by the transportation vehicle can be tracked and time duration of the trip taken can also be tracked.

  • Notifications: 

    Employees, managers, as well as drivers, will receive notifications in accordance with their role in transportation.

  • Speed Alert:

    Whenever there is a breach of speed limit the system will send the warning signals to concerned authorities so that mishap won’t happen.

  • Route Planner and Scheduler:

    New routes can be planned in accordance with the request of an employee. Often cabs are allocated as first come first serve basis.

  • Digital Trip-sheets:

    Complete details about the trip of an employee can be stored in the system and employees as well as managers will be able to access it in future or real-time.

  • Communication:

    Employees will have a private message section where they can contact their office in case of an emergency. Likewise, drivers can also contact the fleet manager or even the company.

  • Billing:

    Digital invoices can be generated instantly through apps.

  • Apps:

    The system can be integrated into a mobile app so that employee, manager, and driver can access it at the same time and can access data in accordance with their authority.

  • Vehicle Expense Management:

    The complete expense of a vehicle including, spare parts price, service time and cost, transportation price etc. can be managed through this section.

  • Third Party Hardware Integration:

    Further enhancement to the system can be made via integration with hardware’s.  For instance, camera system, sensors, etc.

  • Ranking System for Drivers:

    Drivers of the vehicle will be ranked according to the scores given by the employees. This will ensure that the commute is smooth and will create a bond between drivers and the company.

Read Also: “240 mph, Virgin Hyperloop Sets Record – Why is it the Imminent Future?”

Features of Employee Transportation Management System

  • Saves up to 25% of the actual transportation cost
  • On-time pickup and drop off of employees
  • No more disputes with transportation vendor regarding bills
  • Trip scheduling and cancellation is easy
  • Assured security for employees as well as drivers
  • Effective Geo-Fencing
  • Tension free employee transportation
  • Increased employee satisfaction score.
  • Will be able to reduce the use of automobiles by employees thus an environment-friendly image can be projected in front of the public.

How to tackle major issues that are affecting your fleet business

Posted on by emptranssup-useradm

Transportation Management System without any doubt is one of the hectic jobs out there. A fleet manager has to make sure that every fleet is on schedule and have to manage the entire business. Apart from that, he should monitor all the employees as passenger safety is at stake.

But there is a solution to the hectic job of managers. The solution can not only ease off their work pressure but also increase the efficiency of the fleet. And the cherry on the topping would be the money it will save in terms of fuel efficiency.

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All these can be availed by installing a Transportation Management System. Let’s see how it will be of help.

Fleets which could not keep up with the schedule

Fleets should always work in harmony. A slight alteration in schedule can create a knock on effect and can jeopardize the timing of the entire fleet. Often these kinds of issues are commonly seen in fleets which have not an efficient management system.

Solution:

Transportation management system can efficiently track and monitor vehicles and routes which are causing delay. The system can suggest optimized routes which will be quicker than that of the old one. With proper hardware integration, it can also monitor the working condition of vehicles and prompt managers to rectify it.

Spot the bad drivers

Once a vehicle starts rolling it’s entirely the responsibility of drivers to carry out rest of the job. However, some drivers will lag behind the schedule by taking long breaks or even run slower than that of the proposed speed.

Solution:

Transportation Management system can track which vehicle is lagging behind and can notify the manager whom in turn can have a talk with the driver and find out what’s wrong.

Fuel it’s crucial

In order to be profitable, every vehicle in a fleet should run on a ration of petrol. However, drivers who fear malfunction usually do not turn of the vehicle when it’s at a halt. As a result, fuel will be wasted. The loss will be hefty if it’s in the case of a fleet which has hundreds of vehicles or more.

Solution:

Solving this issue is tricky even though finding the issue is a piece of cake with a transportation management system. However, to rectify the issue a deeper understanding is needed. Since it’s in the hands of the driver, proper instruction along with personalized goals must be given. Slow process indeed, but effective.

Too many Trips

Sometimes managers make the mistake of charting too many vehicles to a single destination carrying few passengers. An extra vehicle can cause a considerable amount of money to a transportation company.

Read Also: “CCTV integration to Transportation Management System – Possibilities”

Solution:

A management system will notify manager if a vehicle is assigned to the same route twice. It can also suggest vehicle in accordance with the number passengers. This rectification will increase the efficiency of the fleet a lot.

Managing the assets

Vehicles are the biggest asset of a fleet management company. Often inefficiency in management will result in negligence and poor maintenance of the vehicle. Often correct vehicle service will not be carried over and as a result, malfunction happens.

Solution:

Vehicle management system can prompt managers about the service date of vehicles. With proper hardware integration, the system can also find out any irregularity in the pattern of engine performance.

Embracing technology to an extent can be a great deal of help to any business. Same is in the case of companies which are into transportation. However, the key is to choose the right one since a surplus of products is now available in the market.

Top 5 Questions About Employee Transportation Management System

Posted on by emptranssup-useradm

Employee Transportation Management System is crucial for any company as it one of the key factor when it comes to employee satisfaction. However, the whole process is hectic and demands a lot of effort and attention.

Luckily invention of Employee Transportation Management System is changing the whole scenario to a point where almost all aspects of employee transportation can be automated now. Even though lot of companies are opting for management system there is indeed lot of companies who are skeptical about it.

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Let’s address their most important queries.

1)  What’s the need for automation in employee transportation?

Industries are growing at a rapid rate and so is the employee strength. Employees nowadays opt for company transportation rather than their own vehicle. The main reason would be the security it offers and the money it saves.

However, any disruption in the transportation can cause grave damage to the business of an organization. This is the reason why the need of an Employee Transportation Management Software kicks in.

What it does is,

  • Integrated software-hardware system ensures safety of employees by effectively tracking vehicle as well as the employees. Information is passed to the employees as well as the authorities in real-time with stupendous accuracy.

  • Some of the advanced transportation management system is incorporated with insights and Artificial intelligence which has the ability of allocate vehicle and to optimize routes based on various factors.

  • Within a few days of installation the system will increase the efficiency of transportation dramatically than it used to be.

  • Automation will result in cutting down manpower and efficiency increase. Thus, saving lot of money.

2) Why should there be a dedicated GPS device rather than a phone which itself is a GPS device?

Mobile phones are agile and the navigation app inside them is accurate. However, people still opt for GPS device when it comes to tracking. Let’s compare both of them and find out why.

First of all, display inside a mobile phone is tiny and detailed monitoring is a pain staking job. On the other hand a GPS system will have a dedicate monitor if its own and accessing through various features of it is easy.

Processor of a GPS device is dedicated for its purpose alone and in the case of mobile processor it has to be allocated for other purpose too, resulting in the heating up of the phone.

In addition to that, various smart cards like RFID card, HID card can be integrated to a GPS device.

Read Also: “Future of Transportation – How Beneficial It Can Be”

Last but not least software system attached to the GPS device is comprised of complex algorithm can come up excellent results which make it an advanced, complete secure option than that of a mobile phone.

3) How will it reduce cost?

A good Employee Transportation Management system will have analytics in them to evaluate the data that comes in so that it can come up with effective solution that can reduce the cost of the fleet business.

  • Optimized Trips and routes: Often fleet vehicle has to cover unnecessary distance owing to lack of planning or un-optimized routes. With the help of complex  algorithm the system can suggest optimized routes as well as efficient vehicles in the fleet for transportation which can save a great deal of money.
  • Increase efficiency of manpower fleet management technology: Manpower is the most important in any business. However it can turn out to be inefficient and hefty if more than required employees are hired or even present employees working inefficiently. What fleet management technology does here is that it finds out the ineffective side of manpower so that it the employees can be given required warning or replacement if necessary. Promoting activities like internet based communication, paperless billing and transaction also reduces cost considerably.
  • Elimination of dry runs:  Sometimes vehicles will be allotted to a trip where there are only a few employees whom can be included in other cabs. Dry runs like this can waste a huge deal of money on the long run. Employee transportation Management System will effectively automate scheduling process and allocation in accordance with passenger number.
  • Vehicle and driver monitoring through real-time data:  With its GPS tracking system and proper hardware integration, Transportation Management System can effectively track the whereabouts of vehicle and can monitor the working of the vehicle. The main advantage of such monitoring is that repairs can be done in advance so that vehicle would not malfunction in between trip. Drivers often keep vehicle at idle to avoid any malfunction. However, this can be hefty to the business as price of the fuel is so high.

4) How long will take to install a full-fledged system?

It is just matter of days that the system becomes fully functional. However, installation process will depend on the kind of integration customer are opting. Integration like RFID/HID card reader CCTV camera surveillance, Engine performance monitor etc. will take time. But the result will be swift.

5) Which one to choose and how?

Finding system that can automate your company transportation is not that of a big deal. However, choosing the right one is indeed hard since you will be bombarded with variety of software system in the internet.

Before choosing make sure that the demo the company offer are well explained as well as it meets all the criteria that you expect from the software. Apart from that try to give your custom made work flow to the system and closely watch how well it performs. Make sure that it can be integrated to the current system that you are using and data transferring is easy.

RFID Attendance for Employees – Simple Yet Effective

Posted on by emptranssup-useradm

Manual attendance is inefficient, time-consuming and has a negative impact on employees.

Oh yes, the question that popped into your head just now is absolutely right and obvious

You might be thinking that manual attendance is at the brink of extinction and what’s the relevancy in pointing it out.

To justify,

Manual attendance need not be always paper-based. Logging in to a computer to mark your attendance is also manual.

The point here is, despite the technology manual attendance is always boring and is vulnerable to errors.

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Since manual attendance was ineffective, the quest for alternate method began and it led to RFID (Radio Frequency Identification).

However, It’s strange that years have passed along with technology and till now there are a lot of companies which rely on them. To understand better, let’s dig deep into the technology.

RFID Attendance for Employees, how do they work?

RFID system mainly consists of two parts

  • A tag or a label
  • A card reader

Tags are embedded with a transmitter or a receiver. RFID part of the tag will have a microchip to store information and an antenna that can receive as well as store information.

The reader will continuously emit signals in its range. When a RFID tag comes in contact with its spectrum, a small voltage will develop inside the coils of the tag. The voltage formed in turn will activate the transmitter part of the tag.

Read Also: “Top 5 ways IOT (Internet of Things) Will Help in Fleet Management”

 The tags will send signals to the reader through serial communication. Once the reader receives the signal it will match with the information stored in the database. If it’s a match the system will mark it as an attendance.

Benefits of using RFID attendance for Employees 

  • Real-time attendance tracking
  • Automated report generation
  • High-end security and role-based access and permissions
  • Provides ultimate transparency
  • Can also be used as a smart card for transaction
  • Increases security
  • Cost effective and Time effective

How does RFID system work inside an organization?

  • A RFID card is given to all the employee mostly in the form of their ID card

  • Readers can be placed in multiple places including the transportation vehicles for employees to mark their attendance.

  • Data from the reader will be transferred to the server within seconds

  • Attendance will be updated to the server of the management system accordingly and those who have access to it can view the attendance

Different types of RFID tags

  • Key Fob: Inexpensive and easy to handle. They are very small in size, a bit larger than your currency coin.

  • RFID Cards: Special ID card with an embedded RFID tag mainly used in companies for attendance marking and for access control.

  • RFID Wristbands: Silicon wrists bands are waterproof and highly durable compared to other tags

Other Uses OF RFID System Besides Marking Attendance

Access Control: The same principle behind marking attendance can also be used as a way to grant access to authorized personals.

Contactless Payment System: RFID card can carry payment information so that it can be used as a payment method. Mostly this sort of payment methods is suitable for toll systems as RFID card information can be used to deduct money from the wallet of the passenger who passes by the toll.

Inventory Control: RFID tags or chips can be attached to a product which makes it easy to track them. These kinds of tags are often used in libraries and showrooms as a precautionary measure against theft.

 

TOP 5 Employee benefits which are crucial in retention

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Employee retention is one of the major concerns of companies at the moment. To the cement the statement, a recent survey conducted by Bamboo-HR has concluded that 70% of the technology industry employers are concerned about retention of their employees.

Benefits Of Employee Retention

Today’s employees are evaluating every aspect of their benefits package before and after joining the company. Since talented employees are an asset and are a must to a company. Companies need to put forward offers which will anchor them to the organization.

There are millions out there searching for a job, so what’s the big deal?

Those who are least bothered about retaining their employees should consider the statistics mentioned below.

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A recent study by HR drive has found out that, 33% of an employee’s salary is needed to replace him/her.

Regarding the countless people that are ready to take up the job. Isn’t it a risky deal to let go a talented hard working employee and to replace him with another who has no clue about the working atmosphere and procedure of the company?

Just imagine the time and the money that has been lost in training the new employee.

It is indeed true that young blood is an inevitable part of any company. But an experienced employee is more likely to be risk-free than others and will act as a mentor for the new workforce.

The same survey did by HR drive also found out that 50% of the overall employees are not planning to stay more than 2 years and 51% of the current workforce are planning to quit their job.

Quite shocking and dangerous isn’t it?

The only proven solution to this deadly issue is to give benefits for employees and make them feel that they are being valued so much.

Read Also: “Top 5 questions about GPS Car Trackers”

Talking about benefits,

What are the most important benefits of employee retention?

2015 survey of Glassdoor is more relevant at this juncture of time. They found out that 80% of the existing employees will choose additional benefits than that of their pay scale rise.

Speaking about benefits, which one do the employees value the most?

Here are the top 5 benefits of employee retention

  1. Transportation Benefits: Nowadays, most of the small and average sized companies do give transportation service to their employees. However, most of the companies have not considered it as crucial in retaining their employees. Recent studies have concluded that and an average employee spends more than a week (in a year) in the company vehicle owing to delay and traffic.

Considering an average sized company’s employee strength i.e.  1000-2500. the amount will be so hefty.

Apart from the discount on transit passes, ride-sharing options, parking benefits, and reimbursements. Employees expect an organized hustle free commute to their office. The most practical and clever solution would be to Automate the fleet as it has advanced features which will suggest optimum routes for a commute in case of any trouble like, traffic congestion, bad weather, protest etc. Automating the fleet will also save a lot of money and time.

  1. Student loan repayment assistance: Employees will be often burdened with student loans that will affect the productivity of their work. Since millennial prefer to study with their own money they would love to work for companies which would help them in repaying their loan.

Just like any benefits employees nowadays consider education benefits as important too and they will feel like they owe it to the company.

  1. Bring Your Own Device: Nowadays employees are using their personal devices for their work-related activities a lot. Unfortunately, some companies do not reimburse the money that employees spend in terms of internet usage and calls.

BYOD Programs are popular among employees because they are getting a chance to bring balance between their work life and personal life. Since balance plays a crucial role in employee productivity and retention companies should encourage these kinds of activities a lot.

  1. Health Insurance: Employees consider health insurance as one of the biggest benefits that their company can offer. Glassdoor survey has recently revealed that up to 50% of the employee’s value health benefits as the important factor in retention.

Above all, health benefits are proven to increase employee satisfaction to a great extent. However, policies which do not give any benefits to employees are also discarded.

  1. Wage Increase: among the 5, wage increase has the least importance as often salary hikes are misunderstood as alternate for benefits. Secondly, companies increase employee wage expecting them to spend more money on benefits. To substantiate, surveys have evidently proven that employees tend to discard such benefits by thinking exactly the opposite. That being said, regular hikes are important and employees consider them as one of the factors to work productively for the company.

Top 5 Ways to Reduce Employee Transportation Cost Using a Management System

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Transportation of employees has now become one of the major factors in retaining them. However, Transportation costs are hefty and can prove to create a lot of economical problem for any company. So how to reduce employee transportation cost so that precious money can be saved? If cramming up employees in vehicles is the first idea that came to your mind. Look at the image below.

The solution to this issue should be efficient, cost-effective and at the mean time it should make the employees feel that they are safe and their transportation is reliable .All these can be achieved with an added bonus of cost-reduction with the help of an efficient Transportation Management System.

How To Reduce Employee Transportation Cost

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Let’s see how.

1.Optimize the routes with Automation:

Often company vehicle travels through routes which cost a lot of time and money.  Route optimization equips a fleet in predicting cost-effective routes for every vehicle in a fleet.

The factors that can influence route optimization are,

  • Number of turns or intersection
  • Traffic congestion or any kind of protest that’s blocking the route
  • Weather
  • Safest route etc.

All this can be implemented in a fleet with the help of a Transportation Management Solution. Their software is constructed with the help of complex algorithm which can perform this task with ease.

2.Increase efficiency and decrease manpower:  

After fuel and vehicle maintenance manpower is the costliest aspect of a fleet business. Often a lot of fleet employees will be kept in as reserve in fear of any mishap. A management system can perfectly automate work flow, reduce paperless transaction, reduce telephonic conversation etc. in short; The Employee Transportation Management System helps in increasing the overall efficiency and helps in cutting down the employees of a fleet business.

3.Elimination of dry route:

Dry routes occur due to lack of good management inside a fleet. Since fuel wastage is the most hazardous issue for fleet business. Dry routes can prove to be deadly.

Read Also:“10 Accurate Predictions From Movies About Transportation”

Dry routes mostly occur due to miscommunication, poor route optimization, lack of an efficient notification system for employees, etc.

An advanced Transportation management system can automate the entire process so that there won’t be any scope for miscommunication between transport managers, employees and drivers.

Route automation is the forte of a well made Transportation management system. The system can be easily integrated to mobile devices to that notifying the people associated with a fleet will be carried out efficiently and easily.

4.Complete monitoring of your vehicle and driver:

Drivers are the key to the success of any transportation business. The exact opposite can happen if the driver behavior is not aligned with the vision of the company.

To make sure that everything is right monitoring is the only solution. Monitoring is not confined to tracking or even watching the live feed. An advanced transportation management system can integrate with multiple hardware so that data can be collected both real-time and non-real time.

Bad driver behavior like, idling, harsh breaking, unscheduled stops etc. can be monitored through this hardware.

5.Analytics:

insights are one of the most remarkable inventions of mankind. Any analytics software will integrate with seamless data and will predict possible outcome and rectification methods so that necessary steps can be taken to prevent it.

Apart from predicting outcome analytics can give a clear picture of what’s happening with the fleet at the moment and why is not efficient. For instance, if there is an issue with vehicle allocation, analytics will point out there the issue is and will suggest better methods to increase the efficiency.

Employee Transport Automation – How Your Company Can Gain From It

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One of the major expenses for many of the large and medium sized businesses is the one incurred for transportation. This may be in terms of ferrying people or goods.

As a company expands its operations more employees join the force and transportation costs tend to increase and the whole process becomes complicated to handle.

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All the transportation operations are done under the same umbrella. This might be the transport desk under the facilities department. In many cases the company is unclear about the various financial and operational metrics associated with the transportation sector.

Benefits of Employee Transport Automation

Employee Transport Automation systems are the future of industrial transportation. A good system aims to make the transportation moving and compact. Let us have a look through the benefits of making employee transportation automated.

1. Saves Labour – One of the biggest advantages of automation system is that it saves labour. Extra labour that is used for manage employee transportation can be avoided when an automated system takes its place.

A manual system will take up more time and labour to make the transportation system happen. Businesses can avoid the extra labour and resort to an automated system that takes care of transportation by itself.

2. Avoids Data Manipulation – Unlike a manual system in which data is tracked manually and is presented as a worksheet to the management, an automated system generates a report that is easily comprehended.

Moreover there are chances that there are intentional or unintentional manipulation of the data that help make decisions regarding employee transportation.

By using an automated the entire workflow is digitally managed with scope for complete audit trail. This makes sure that there is no scope for data manipulation.

3. Operational and Financial Metrics – With the dashboard and analytics in the automated system management can stay at the pinnacle of financial as well as operational metrics.

These facilities can give the management a better idea of the operation and expenses incurred for handling the transportation facilities.

4. Better Decisions – By analyzing the reports that are generated by the transportation software, better decision can be made regarding the route of the vehicles.

The best shortest route with less traffic can be assessed and can be selected for the fleet. This reduces the cost of travel and also the money spent for it. With better decisions better performance can be achieved.

5. Employee Productivity – Routes can be simplified and the travel time reduced which in turn helps employees save their precious time. Anyhow what matter is not just the time, but it helps not to take a toll on the employees’ health and productivity.

On time arrival and departure helps with the employees’ productivity too. With better control and tracking, an automated employee system makes it possible for the employees to arrive in time which in turn increase the productivity as they reach in time.

6. Safer Transport – With the organization providing transportation, employees feel more secure and safe. The company is obliged to ensure the safety of the employees. Employees will be transported in safe and secure way when robust transport management software is used.

7. Increased Customer Service – Not only does an automated system transport employees to and from home, it also takes care of customers by reaching out to them.

It is a fact that companies don’t want to lose even one of their customers. Auto pick-up and auto dispatch will make sure that you have a constant rapport with your customers.

8. Integrate with Existing Enterprise Applications – A good employee transport automation system can be integrated with other enterprise applications that already exist.

ERP software can be assimilated with transportation system to get reports on how well the system is performing. You can know about the return on investment from the automated system.

9. Eliminate Dry Runs – Fuel costs are one important factor that transport managers are concerned about. There are too many unwanted dry runs that can waste precious fuel.

A good automated system will make sure that optimum use of fuel is ensured. Faulty route planning and absence of a good transportation system for employees are the main reasons why fuel is wasted.

10. Monitor Driver Behaviour – With the use of automated software you can monitor the behaviour of your drivers. There are even options to rank the driver according to the satisfaction level of the employees.

Over speeding or sudden braking can be reported to the management by the use of applications exclusively for the employees.

Conclusion

It is essential for companies to maintain a good transportation management system. This ensures their comfort and safety. To make this happen a good automated system needs to be in place.

Increased productivity and on time arrival and departure are some of the benefits of having an  employee transport automation system. If used well it can save a lot on transportation costs.

Other than that the company can get reports that can be used well to make important decisions.

Top Employee Transportation System Companies in the World

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Employee transportation system plays a pivotal role in the employee management and culture. Newspapers often report women getting assaulted or disturbed while travelling in a cab or bus from office to home.

As per a study conducted by World Health Organisation, 35 percent of the women commuters do undergo some sort of violence while travelling.

There were different optimistic attempts made by the Taxi aggregators like Uber and Ola to pre vet the drivers and get their background verification done by the nearest police station, but the scenarios of harassment still exist.

One of the ways in which this could be monitored and prevented is in the case of corporates wherein the company itself can facilitate the employee transportation.

It’s so important for a company to have a transportation system for their employees, that would be adding brownie points to the company culture. Most of the employee transportation system companies are on a reckoning that the employee productivity is directly related to the transportation.

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Before a company pan out the essentials in setting up a corporate transportation , it’s necessary to decide on the employee transportation systems to be used to monitor and manage the employee transportation rather than just the vehicles for it.

There are a lot of players in the industry who implements employee transportation systems both for themselves and for other corporates. Here are the leading providers for employee transportation systems whose solutions are used by leading companies all across the globe.

EmployeeTransportManagement

Employee Transport Management  is a venture started by Probytes Technology Solutions and is one of the pioneers in employee transportation. It has a combination of software as well as hardware.

It offers complete solution to the employee fleet management issues that a company faces and makes the whole process smooth. The system automatically sends information to employees, drivers, and transport managers.

The system has proven to have high employee satisfaction, better ROI (Return on Investment), multiple hardware integrations and advanced and improved communication between employees.

Swiftly

Started in 2014, based out of California, Swiftly provides travel data and its software helps the corporate transportation easier. Swiftly implements software to help transit companies and cities enhance urban mobility.

Swiftly has been built by transportation stalwarts for transportation based purposes in companies. The Swiftly platform uses billions of data points and intelligent algorithms to make sure that the transit system working, facility reliability, and real-time employee information are perfect.

Companies from all strata uses Swiftly’s technology platform, improving transportation services for millions of riders each day.

Sun Telematics

Sun Telematics enables holistic transportation solutions for employee transportation management. The processes including workers rostering, route scheduling, vehicle allocation, pick & drop and bill generation are fully integrated and will be performed at the click of a button.

The products are developed based on the key requirements of all parties involved like the employee, driver, corporate. The main areas of focus are cost effectiveness, employee integrity and safety, timely pick and drop, on the spot billing and payments.

Mahindra Logistics

Mahindra has a name for them in India as the vehicle manufacturers. It’s been quite a while since they have launched themselves into the transportation systems industry.

Apart from creating the rostering, route scheduling, vehicle allocation, pick & drop and bill generation, the main unique service proposition from Mahindra is that they do it for Green fleet using alternative fuel vehicles that includes carbon footprint management.

In terms of technology solutions, their features include reduced routes & cab usage for cost friendliness and end to end tracking for safety web panels for human resource managers. Mahindra claims about 200 plus operating areas all across India.

MoveinSync

MoveinSync has their flagship Transportation Solution for staff transport management and is made available as a software as a service and is implemented to track staff cab usage data, provides systematic invoice generation with reduced disparities and equips safety additions for female travelers.

The transport managers and transport administrators are provided complete control and transparency over their transport operations in real time.

Routematic

Routematic is a startup based out of Bangalore and they implement cost effective employee transportation, corporate transportation solutions.

An end to end transportation solution provided by routematic optimizes the gross mileage and total travel time while keeping employee happiness and comfort.

In terms of safety, they implement tailor made RFID locating device with panic switch enabled and female aware routing support during late hours, Routematic has upped the game in staff safety during journey time.

They also aim to reduce waiting time by continuously alerting the corporate employees updated through SMS on the real arrival times of their assigned vehicles, including delays due to traffic.

Hopon

Hopon claims that with their transportation system, 95% of the admin tasks are optimized and automated.

With their digital trip sheet. All the trip metrics are captured digitally through driver app thus improving accuracy, transparency and completely eliminating paper. HRMS integration is also provided.

Fleetstar

Fleetstar revitalizes the employee transport ecosystem with its unique technology enabled platform.

The Routing methods enhances path to implement end to end coverage of source and destination points in one trip ensuring trip reduction and good cab usage.

Data analytics is provided with dashboard and reports including cab Utilization, Vendor billing verification and Employee request details.

MobiOcean

Mobiocean is another employee transportation company which has extra features as compared to the other providers. The employees have been equipped with their own app for  getting updates on vehicles on the move.

Family App is provided to get alerted about vehicles and children on the move. The vehicle driver and coordinator app helps to receive updates on commuters on the move.

With the help of the corporate administration panel its possible to remain up-to-date on employees and vehicles on the move

Conclusion

Employee transportation system is a prime concern for any employer especially in a corporate. Ensuring proper employee transportation is always part of good work culture.

With our list of the top  employee transportation system providers who enable technology to solve hassles related to corporate transportation, Hope you can find the the right system for you.