emptranssup-useradm, Author at Employee Transport Management

How to Manage New Employee Onboarding Efficiently

Posted on February 15, 2022February 20, 2023 by emptranssup-useradm

Gone are the days when the HR managers considered employee onboarding as a once-done thing and over. With the massive change in the job market and jobs extending beyond boundaries, onboarding plays a vital role.

Onboarding is done to make the new employee familiar with the culture of the organization and to make sure that you live up to the promises that you have made to him during the interview.

Employee onboarding is crucial and also considered as a part of team building exercise. The immediate benefits of a proper onboarding are it helps to build company’s image, speak about company’s culture, work environment and also the performance expectation that the leadership team has from the new member.

The long-term benefits mostly include employee retention, increased productivity, lower stress and higher job satisfaction.

Managing onboarding is not tricky if planned meticulously. It fails when there is a lack of planning, it goes haywire, and the right objective cannot be met. To make sure that your onboarding exercise yields the desired results follow specific essential rules:

1. Make a plan

Develop a step-wise-step process and a full-proof checklist before a new team member joins your company. Keep everything ready for the time and leave no place for errors.

This creates a positive image of the company in the mind of the new employee, and he is likely to work more efficiently. The steps must include a checklist of all the documents required from the new candidate, form-filling exercise, previous year records, etc.

The other steps should have names of key people to whom the new candidate must be introduced, his introduction to his team and reporting bosses, a visit to the entire campus and other things that make him more familiar with the organization.

These steps need not necessarily be completed in just one day, instead, plan a relaxed and hassle-free onboarding.

2. Make it as Personal

Employee onboarding is a great way to know more about the new member. It helps the HR and the reporting officers to know about things which were not possible to know during several rounds of interview.

The best practice is to assign a mentor to help the new employee make the transition into the company smoothly. He will not only be a person who will guide but will also act like a person who is a go-to person in case the new hire experience any discomfort.

3. Plan induction and Other Training

It is crucial to inform the new employee about various HR policies, leave management, salary, PF and gratuity policy, reporting rules, punctuality norms, appraisal systems, etc.

This is an excellent opportunity to make him aware of various legal standards, sexual harassment policies, and paternity leaves.

During onboarding, it is also recommended to plan training and other employee engagement activities.

While training plays a vital role in skill development of the new hire, employee engagement makes him friendly with other co-workers and lowers his stress. Employee engagement activities also help new hire to adapt to the new culture and build healthy relationships.

Every organization and its HR know that they must provide new employees with various technical training for learning specific business systems and processes.

However, it is the responsibility of HR people to not to limit training to be domain-specific and go beyond. Training that help building skills, motivate new hires and enhance their knowledge should also be integrated.

4. Evaluate the plan

The most important exercise is to evaluate the entire onboarding plan, but most of the organizations usually miss this. As a result, old and obsolete onboarding plan fails to achieve the objective of the entire exercise and makes the complete activity a waste of time.

Therefore, always plan, implement and be consistent with the onboarding plan and involve some key people in the whole exercise who can guide you to make changes.

Feedback, in particular from the employee, is also valuable because he is one of the major stakeholders, his feedback will help you make changes in the plan.

Make a survey schedule at the end of the first week, or make it bi-monthly or quarterly with the objective of understanding whether they are happy with the organization and whether their expectations were met or not.

5. Seek advice from forums

It is a good practice to seek information on how to make your onboarding even better and more result oriented from various HR forums available on the internet or offline HR communities.

Ask them their experience and where they failed and what changes and innovation they have done in their onboarding plan. This will give you lot of idea to bring changes in your policy and to make it more employee-centric.

Seek advice from industry veterans and thought-leaders and take help of professional networks like Linkedin. They have a lot to offer owing to their experience that will inspire you and make your plan more effective.

6. Tailor-made Plan

Although difficult, try to make tailor-made onboarding plan for every employee. It is recommended keeping in mind that each is different and falls under different age-bracket, backgrounds, have varied strengths, weaknesses, skill-sets, attitude levels.

Therefore, there are no one-size fits all, and a tailor-made plan is much more productive. This will also help to assess any additional training needs.

Conclusion

Employee onboarding is very important and beneficial when done with extensive planning. It is a way to manage the influx of new hires and to make them familiar with the team member and policies of the organization. This makes them team players, fully productive & comfortable at the workplace.

12 Ways Companies Can Use Employee and Asset GPS Tracking

Posted on February 15, 2022February 20, 2023 by emptranssup-useradm

Every business strives to keep its revenues growing and always try to plug the leakages. There could be resource wastage, employee attrition, new employee training. Amongst this, employee and asset GPS tracking is one of the ways in which a company’s revenue might fall if not tackled properly.

In a company where there are numerous employees, the time each and everyone spends inside the office matters.

Also assets have to be monitored closely to prevent theft or damage.

Here are 12 ways which will help you as a business to understand how you can use employee and asset GPS tracking for enhancing a better work environment.

1. Tracking On-field Employees

Many a times there exists a situation wherein you hire an on-field sales employee. The sales representative is supposed to cover 10 client locations per day but you as a business owner is unable to track the same.

In conventional situations, you would be calling the clients or mail them asking if your sales guy has visited the client’s place. Most of the time this process is a disturbance to your clients.

Here the most practical solution to be used would be to equip the field employee with a gps tracker enabled mobile application to record the time and place once the visit has been made to the client office.

2. Employee Time Clock

Employee time clock feature is a good to have solution for tracking the amount of time the employee works a day with a company.

Mostly this product is available as a software as a service (SaaS) solution online and can be subscribed for a large employee group in an organization or business.

This tool can be used to analyze the metrics for employee productivity. The free time an employee spends in an organization can be reduced considerably.

The main thing to be noted is to have a HR person who should be accountable for monitoring if the employees are keying in the right time.

3. GPS tracker for Moving Assets

Most of the businesses have their own vehicles. It could be delivery vehicles, cabs or buses to drop the employees’ home, mail delivery. A lot of revenue could be optimized here by enabling these vehicles with gps trackers.

4. Locating People in Distress

One of the main uses of implementing gps based systems in hospital ambulance is that its easier to get to people in distress with the help of it easily.

If the user or the person in distress or the relative or the friend of him has a mobile application. They could trigger a signal which would help the ambulance to reach the location and take the person to a hospital.

5. Entry and Exit Automation

Employee time tracking inside the office premises can be done using the access management system wherein it records the entry or exit of an employee while he or she punches the identity card on the system scanner kept at entrances and exit points of offices.

6. Employee Time Clock

Businesses implement time clock systems while the employees are at office or they are being assigned jobs from an offshore client who wants the total number of work hours to be tracked.

7. Asset Tracker for Hospitals

Multi specialty hospitals have a lot of valuable machinery in them. Most of them are movable. There are chances of theft or vandalism. It is better to tag these assets with a tracker tool.

It’s always advisable to use Wi-Fi or Bluetooth low energy tags and the medium to transfer the location data of the devices to the system.

8. Asset Tracker for Logistics Industry

The logistic industry is a domain where asset tracking becomes an inevitable factor. Most of the goods transferred from one location to another do not reach safe or they are mismanaged and stolen.

Tagging these items with gps would be a better option to identify these sorts of activities.

9. Employee Time Tracking

The employees need to be properly educated on how to use it and should be shown the dos and don’ts of handling an employee time tracking tool.

Most of the tools used previously were desktop applications but with the advent of cloud, the tools have been introduced online. Businesses can find a lot of online tools for employee time tracking.

10. Asset Tracking in Healthcare Industry

A lot of innovations are coming up in the healthcare industry where you can get information about the details of a stored medicine. With the advent of internet of things (IoT), it’s now easy to identify the temperature of a medicine kept inside the refrigerator of a hospital.

Temperature sensors give out signals to the admin system about the current temperature of the medicine.

11. GPS Usage for Logistics

There are incidents where truck drivers over-speed resulting in grave danger situations.

GPS based systems can be integrated to the truck’s driving system where low speed areas could be identified and if a truck passes through those areas, a trigger could be set to limit the speed of the truck within a speed.

12. Schools

Students can be monitored based on time tracking tools. The RFID chip embedded on the student’s ID card could be tracked whenever the student is inside the campus. Malignant activities could be stopped and safety of the student could be ensured throughout.

Conclusion

In a company where there are numerous employees, the time each and everyone spends inside the office matters. Also. assets have to be monitored closely, so we hope this 12 ways will help you as a business to understand how you can use employee and asset GPS tracking for enhancing a better work environment.

Top Employee Transportation System Companies in the World

Posted on February 14, 2022 by emptranssup-useradm

Employee transportation system plays a pivotal role in the employee management and culture. Newspapers often report women getting assaulted or disturbed while travelling in a cab or bus from office to home.

As per a study conducted by World Health Organisation, 35 percent of the women commuters do undergo some sort of violence while travelling.

There were different optimistic attempts made by the Taxi aggregators like Uber and Ola to pre vet the drivers and get their background verification done by the nearest police station, but the scenarios of harassment still exist.

One of the ways in which this could be monitored and prevented is in the case of corporates wherein the company itself can facilitate the employee transportation.

It’s so important for a company to have a transportation system for their employees, that would be adding brownie points to the company culture. Most of the employee transportation system companies are on a reckoning that the employee productivity is directly related to the transportation.

Before a company pan out the essentials in setting up a corporate transportation , it’s necessary to decide on the employee transportation systems to be used to monitor and manage the employee transportation rather than just the vehicles for it.

There are a lot of players in the industry who implements employee transportation systems both for themselves and for other corporates. Here are the leading providers for employee transportation systems whose solutions are used by leading companies all across the globe.

EmployeeTransportManagement

Employee Transport Management is a venture started by Probytes Technology Solutions and is one of the pioneers in employee transportation. It has a combination of software as well as hardware.

It offers complete solution to the employee fleet management issues that a company faces and makes the whole process smooth. The system automatically sends information to employees, drivers, and transport managers.

The system has proven to have high employee satisfaction, better ROI (Return on Investment), multiple hardware integrations and advanced and improved communication between employees.

Swiftly

Started in 2014, based out of California, Swiftly provides travel data and its software helps the corporate transportation easier. Swiftly implements software to help transit companies and cities enhance urban mobility.

Swiftly has been built by transportation stalwarts for transportation based purposes in companies. The Swiftly platform uses billions of data points and intelligent algorithms to make sure that the transit system working, facility reliability, and real-time employee information are perfect.

Companies from all strata uses Swiftly’s technology platform, improving transportation services for millions of riders each day.

Sun Telematics

Sun Telematics enables holistic transportation solutions for employee transportation management. The processes including workers rostering, route scheduling, vehicle allocation, pick & drop and bill generation are fully integrated and will be performed at the click of a button.

The products are developed based on the key requirements of all parties involved like the employee, driver, corporate. The main areas of focus are cost effectiveness, employee integrity and safety, timely pick and drop, on the spot billing and payments.

Mahindra Logistics

Mahindra has a name for them in India as the vehicle manufacturers. It’s been quite a while since they have launched themselves into the transportation systems industry.

Apart from creating the rostering, route scheduling, vehicle allocation, pick & drop and bill generation, the main unique service proposition from Mahindra is that they do it for Green fleet using alternative fuel vehicles that includes carbon footprint management.

In terms of technology solutions, their features include reduced routes & cab usage for cost friendliness and end to end tracking for safety web panels for human resource managers. Mahindra claims about 200 plus operating areas all across India.

MoveinSync

MoveinSync has their flagship Transportation Solution for staff transport management and is made available as a software as a service and is implemented to track staff cab usage data, provides systematic invoice generation with reduced disparities and equips safety additions for female travelers.

The transport managers and transport administrators are provided complete control and transparency over their transport operations in real time.

Routematic

Routematic is a startup based out of Bangalore and they implement cost effective employee transportation, corporate transportation solutions.

An end to end transportation solution provided by routematic optimizes the gross mileage and total travel time while keeping employee happiness and comfort.

In terms of safety, they implement tailor made RFID locating device with panic switch enabled and female aware routing support during late hours, Routematic has upped the game in staff safety during journey time.

They also aim to reduce waiting time by continuously alerting the corporate employees updated through SMS on the real arrival times of their assigned vehicles, including delays due to traffic.

Hopon

Hopon claims that with their transportation system, 95% of the admin tasks are optimized and automated.

With their digital trip sheet. All the trip metrics are captured digitally through driver app thus improving accuracy, transparency and completely eliminating paper. HRMS integration is also provided.

Fleetstar

Fleetstar revitalizes the employee transport ecosystem with its unique technology enabled platform.

The Routing methods enhances path to implement end to end coverage of source and destination points in one trip ensuring trip reduction and good cab usage.

Data analytics is provided with dashboard and reports including cab Utilization, Vendor billing verification and Employee request details.

MobiOcean

Mobiocean is another employee transportation company which has extra features as compared to the other providers. The employees have been equipped with their own app for getting updates on vehicles on the move.

Family App is provided to get alerted about vehicles and children on the move. The vehicle driver and coordinator app helps to receive updates on commuters on the move.

With the help of the corporate administration panel its possible to remain up-to-date on employees and vehicles on the move

Conclusion

Employee transportation system is a prime concern for any employer especially in a corporate. Ensuring proper employee transportation is always part of good work culture.

With our list of the top employee transportation system providers who enable technology to solve hassles related to corporate transportation, Hope you can find the the right system for you.

How Employee Transport Management is Revolutionizing Employee Transportation

Posted on October 13, 2020 by emptranssup-useradm

There are basically two types of employee transportation. The first type is for the employees traveling to and from work and the second type is for client visits, conference visits, and business visits. Over the last decade, organizations began to provide free or subsidized employee transport as one of the perks for employees.

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What started as a perk for employees has now become essential in many organizations. In this blog, we will trace the development and transformation of the employee transportation system over the years. And look into how the transport management system is revolutionizing employee transportation.

The Early Days of Employee Transportation

Initially, companies started offering transportation to encourage candidates to choose the company and reduce attrition. But soon organizations realized that there were many more benefits in providing employee transportation. Moreover, multinational companies or organizations that were catering to North American or European clients needed to have odd-hour shifts.

Public transportation was not available during such times. It then becomes necessary for companies to arrange safe and reliable transportation for employees. As the need and benefits began to grow, employee transportation became one of the horizontals of the organization.

In the early days, company transportation was highly unorganized with the company’s HR or Admin team managing the employees’ daily commutes. However, as the demand for transportation grew, the private transportation sector becomes more organized.

Transportation agencies started to increase their fleet sizes to keep pace with the demand. This growth, in turn, led to the development of fleet management software solutions that help in operating and managing huge fleets. At the same time, the increased dependence on employee transportation also brought in many challenges to the company.

Challenges that Organisations Face in Transport Management

One of the biggest challenges is the cost. The cost of investing in a fleet, maintenance, and fleet management is very high. Some companies manage the expenses by charging employees a subsidized price for availing the transportation system. But even then, the expenses are high.

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These days many organizations try to cut down the costs by outsourcing employee transportation services to a third-party service provider. But outsourcing comes with its own set of challenges, the top being the security of the employees. Another challenge is ensuring that the safety regulations and compliance to government regulations regarding employee transportation are followed.

A major challenge is managing the fleet, whether the transportation is being managed inhouse or outsourced. The fleet manager has a lot of responsibilities, including creating the list of employees who need transportation, planning the routes, and scheduling the pickups and drops.

The average headcount of a company is nearly 1000, give or take a few hundred. All the employees don’t work in the same shift. Also, they travel from different parts of the city. This means that the transportation manager needs to consider parameters such as employee count, shift details, location, best route and cost factor before organising the logistics. Manually managing such large numbers can be a huge challenge for anyone.

Plus, as the fleet sizes started to grow and the challenges began to increase, companies turned to software applications for an effective solution. It led to the development of fleet management and employee transportation management software platforms.

The Emergence of the Employee Transport Management Systems
The transportation management systems are bringing about a revolution in employee transportation. They not only help in automating various tasks involved in transport management, but also help ensure the safety of the employees.

Build a database

The software application takes care of one of the huge tasks of transportation managers – building a database. The application allows you to easily enter large volumes of data collected in an excel spreadsheet or other formats.

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Once the database updated is in the application, it automatically classifies and sorts employees based on location and shift. It makes it easy for transport managers to plan routes and pickup/drop points.

Seamless fleet management

As we discussed earlier, it is difficult to manually plan and organise transportation for 1000s of employees. The fleet management system automates the entire process once the key details are entered. The software also has an option for the fleet manager to update the trip manifest based on current situations, traffic conditions, and such.

Ensures secure transportation

The fleet management solution also addresses one of the major challenges of providing employee transportation – security of the employees. The application automatically monitors the data obtained from the GPS trackers installed in the vehicles. So, you get real-time updates on the location and the trip status.

Secondly, the application lets you set up a geo fence based on the trip details and location. If the vehicle travels beyond this virtual boundary, the admin and other key persons will immediately get alerts. The responsible authorities can then contact the employees to find out if there is anything untoward happening or if there is any emergency.

The employees can get the trip details, driver details, as well as approximate pickup or drop time on the app. So, the employee need not wait for a long time at the pickup point. Also, the employee can update the ‘reached safely’ status in the app once they reach home/drop point. This feature is more important when employees are travelling during non-social hours.

Conclusion

From being unorganized to becoming automated, the employee transportation management system has come a long way. As the needs and demands change, the software application will also be updated and upgraded. However, the fact is that this automated system has helped solve many of the problems that fleet managers face while managing employee transportation system.

Fleet managers don’t need to spend a lot of time on the repetitive tasks that can be automated. So, they can focus on developing the fleet and building a better customer relationship. If you are looking for a customized and easy-to-use employee transportation management solution, contact us.

Will Employee Satisfaction and Corporate Transport Management Go Hand-in-Hand

Posted on September 15, 2020 by emptranssup-useradm

Job satisfaction is essential for employees to contribute to the growth of any organization. Satisfied employees remain motivated and hence the employee turnover will be very low. All employers are faced with the challenge of increasing employee job satisfaction levels with corporate transport management so that their businesses continue to enjoy a competitive advantage.

According to a survey carried out by the Conference Board, only 45 percent of the employees in America are satisfied with their current jobs. In over 22 years of the survey, this is by far the lowest level.

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Changing customer demands have placed immense pressure on employers like never before. Employers have to maintain productivity, profitability, and keep their workforce satisfied and engaged with their jobs. Businesses that fail to focus on employee job satisfaction are at the risk of losing talented individuals to their competitors.

Of course, employee satisfaction is not limited to compensation alone. A salary raise or a new perk will improve employee contentment, but there are other aspects that organizations need to take into account.

Giving More Control to Employees

An employee’s happiness is dependent on the amount of control he/she has over his/her life. As such, it pays for employers to look for ways and means to give more control over their schedules, work habits, and/or environment to their employees.

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For example,

most employees prefer to work for employers that offer flexible time schedules. This is because today’s employees have to deal with demanding schedules outside of their work. Many people, therefore, prefer to work with a boss who appreciates work-life balance. This is to say that customized schedules help to improve employee satisfaction.

Easing Commuting Stress

A survey carried out by the Census Bureau in the US showed that more than 86 percent of the workers above 16 years drive to work. They either drive alone or use carpooling. Bad commutes are one of the major sources of unhappiness. People feel frustrated, stressed, and powerless.

Therefore, employers must consider ways to reduce commuting stress. Some of the options include staggering work times to help them avoid heavy traffic. By reviewing the work start and end times employers can determine the specific times as well as the number of employees needed during those times.

Additionally, it makes sense for organizations to review their late arrival policies. If people who arrive late are severely reprimanded, they will experience more stress, especially if they have a bad commute. This affects their productivity and attitude towards the organization.

Employee Transport Vehicle Fleet

Organizations wherein people work in dynamic shifts, need to meet clients, or achieve project deadlines often have fleets of vehicles. This is to avoid wasting a significant amount of time in finding public transport or waiting for pickups whenever they have to commute for office work.

Waiting in queues for long periods or having no information as regards the arrival of the pickup vehicle often causes anxiety and worries to employees. This, in turn, affects their productivity. That’s why many organizations maintain fleets of different types of vehicles for picking up and dropping off employees to and from the workplace and for other work-related commutes.

Though flexible work schedules and telecommuting have been implemented in many companies around the world to fix the commuting problems, the average commute time has only increased over the past few years.

According to research studies across 1,360 cities in as many as 38 countries, traffic congestion is a common phenomenon. On average, drivers spend 9 percent of their travel time, driving at just 14.4 kilometers per hour (8.9 miles per hour) because of traffic congestion. It does not matter whether an individual is driving his/her car or traveling as a passenger, traffic congestion increases the commute time.

In the United States of America, by far the most developed country in the world, the average time for a one-way commute is about 26.1 minutes. In India, people spend 7 percent of the day to reach their respective offices and in Europe, the commute time has become such a pressing issue that laws for compensating workers for their official travel time are being considered.

Apart from affecting employees, commute hampers business as follows:

• Missed Workdays
• Difficulty in Hiring
• High Attrition Rates
• Increased Error Rates
• Less Productivity
• Revenue Loss

Investing In Technology For Employee Transport

Organizations that maintain fleets of vehicles for employee transport need to invest in technology not only to enhance employee satisfaction but also to improve their bottom line.

This is because transport automation systems help organizations overcome challenges and provide seamless solutions for facilitating employee transportation. Technologies such as Artificial Intelligence, cloud computing, and automation offer a set of benefits to employees and organizations. Some of the key benefits are mentioned below.

Enhanced Employee Safety

One of the key benefits offered by company-sponsored transport systems is the security and safety of employees, especially women. Transport automation systems often come with security features such as built-in panic buttons, SOS calls, real-time vehicle tracking, driver profiles, and number masking.

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These systems also come with one-click options so that employees can notify the employers when they board cabs and/or reach their destination. Thus, technology enables organizations to ensure the utmost security to their employees and avoid untoward incidents which often damage an organization’s reputation.

Increased Employee Productivity

Technology-based corporate transport management systems contribute a great deal toward enhancing employee satisfaction by eliminating commuting stress.

Such systems resolve issues such as the late arrival of employees at the workplace by streamlining cab pick-ups or multiple pick-ups from locations outside the shortest route. This contributes to improving employee productivity.

Automated transport management systems employ innovative technologies to predict the number of employees traveling on a specific route by factoring in cancellations and identify the least traffic as well as shortest routes depending on the time of the day. Employees who reach on time to and from work enjoy better work-life balance.

Monitoring Driver Behavior

Corporate transport management systems allow companies to incorporate driver profiles into their database so that detailed information about them can be easily accessed. Besides, these systems come with an efficient feedback system.

Employees can rate drivers and leave comments as regards their driving skills and behavior. Further, advanced technological systems allow companies to keep track of aspects such as driving speeds and rash driving. All these features contribute to enhancing employee satisfaction & corporate transport management syncing up together.

Reduces Financial Burden

Traditional or manually-managed corporate transportation systems often incur financial losses at many levels. The main reason is ill-planned routes.

Corporate transport management systems that employ technology determine costs based on kilometers covered from point-to-point. This enables corporates to save a considerable amount of money.

Saves Human Effort

An automated corporate transport management system helps cut down labor costs and improves operational inefficiency. Automated systems enable simple rostering, fleet deployment, fleet planning, and billing services. In addition, they keep track of employee boarding/de-boarding information and driver trip-sheets through either web- or mobile-based applications.

Furthermore, the data and analytical information collected daily from employees, drivers, and transport managers enable companies to further improve efficiency and keep employees happy.

Conclusion

Companies that focus on reducing the commute stress of their employees will have happier people working for them. They will be more productive and contribute to the growth of the organization. As such, employee satisfaction and corporate transport management always go hand-in-hand.

Top 10 Issues Faced by Business Travelers & Their Solutions

Posted on September 8, 2020February 20, 2023 by emptranssup-useradm

Business travel has become a norm in many companies these days. With business going global and companies operating from multiple locations, executives need to travel quite often. Sometimes, executives and top management people may have to travel to visit clients or vendors. Business travelers face a lot of difficulties during their travel.

Nearly 50% of business travelers say that the quality of travel determines the business results. In other words, if the executives have a safe and comfortable journey, they are more likely to get better results from the trip. Let’s take a look at the top issues faced by business travelers and how we can find solutions for them.

Problem 1: Safety Concerns

More than 80% of business travelers with a majority of this percentage being women cite not feeling safe as one of the biggest problems while traveling. A major problem is the fear of being mugged while in an unfamiliar place.

Airline safety is also an issue that many travelers are concerned about. One repeating refrain related to safety issues is that the executives don’t know who to contact in case of an emergency. There are also other unexpected safety problems like natural disasters, political unrest, racial tensions, accidents, and such.

Solution:

It can be difficult to find a complete solution to safety issues. However, companies can reduce safety issues by ensuring that the hotel is in a safe location. They can also arrange for reliable transportation for the duration of the stay.

It will also be a good idea to have a local person to contact in case of emergencies. The person can be a travel agent or preferably, a representative of the company that the executive is visiting.

Problem 2: Stress

The second major problem for business travelers is stress. A study by the World Bank found that 75% of executives reported high-stress levels because of business travels. The staff needs to simultaneously deal with deadlines, work issues, conflicts, travel, and client management.

At the same time, constant travel could wreak personal life, leading to other issues. All these problems can pile up, leading to a lot of stress and strain.

Solution:

Many of the issues that cause stress can be removed with proper planning and organization. While preparing the travel schedule, it will be a good idea to leave the first and the last day free to relax and unwind. If the company’s travel policy allows, executives may be allowed to travel with family.

Problem 3: Adjusting to time zones

When executives travel abroad, the time zones are different. So, all day long, they will be working with the client and then they need to stay up all night to work with the team back home. Also, it takes time for them to adjust to the different time zone. It can cause stress or even make the person ill.

Solution:

While working on different time zones, executives can delegate tasks to others in the team to reduce the stress. Also, as suggested earlier, the schedule can be prepared with a day free for the travelers to get used to the new time zone and get over the jet lag.

Problem 4: Delayed Flights/Cancelled Flights

One of the biggest problems that business travelers face is flights being delayed or cancelled. Sometimes, flights are overbooked, which can lead to further complications. If a flight is delayed, then the entire schedule may go askew.

The problem is worsened if the flight is cancelled. Then the executive needs to check if there are any other flights and make the arrangements. It gets even worse if the delay is overnight and they need to look for a safe and comfortable place to stay.

Solution:

A smart way to overcome the problem is to book flights at least a day or two before the actual meeting. So, even if there are any delays or cancelations, you will still have ample time to make it to the meeting.

If the company works with a travel agency, then managing the problem gets a little easy. The agent will take care of rescheduling and rebooking the flight while the executive can relax and prepare for the meeting.

Problem 5: Expense Tracking

Expense tracking is a huge problem for business travelers. In most cases, the company or travel agency takes care of the flight and hotel booking. Sometimes, even transportation. However, the executive may have other travel expenses.

They need to keep all the bills and receipts and submit them when they return. There are also times when the executive needs to spend from his/her pocket and claim reimbursement from the company. The reimbursement process can be long and tedious, making it more difficult for the employees.

Solution:

In most cases, when the company takes care of travel, stay, and commute expenses, the financial burden on the employee is reduced. It will help if the organization uses a portal to monitor and streamline all the travel expenses. The executives can upload the details and check the approval status on the portal itself.

Problem 6: Health problems

If the person has health issues, then traveling may aggravate the condition. Also, the different climate, weather conditions, food habits and more can make one fall sick. Continuous travel and not having proper sleep can also make a person fall sick. Business executives who travel often face health issues because of such problems.

Solution:

It can be difficult to deal with a sudden bout of sickness while staying in a new place or a new country. The company needs to ensure that the employees have a clean bill of health before they travel, especially abroad.

It will also be helpful if the staff have medical insurance that can reduce the financial burden of dealing with the treatment expenses. However, the best solution is that the employee follows good health practices to stay fit and healthy.

Problem 7: Unhealthy food

Traveling to new places and trying out new cuisines can be exciting at the start. But then unhealthy eating habits can take a toll on health. Also, airport food is very expensive and the food delivered on the airplanes is not very delicious. So, in many cases, the executive may not have a proper meal until he/she reaches the destination.

Solution:

While traveling, it can be difficult to stick to a specific diet. Research the restaurants near you to find ones that serve healthy food at affordable prices. You can even ask the locals for suggestions. Another suggestion is to stick to simple foods and not try exotic foods unless you are sure you have the palate for it.

Problem 8: Uncomfortable or unsafe stay

This problem is associated with the safety and well-being of travelers. Sometimes, companies book in budget hotels to save on hotel expenses. But then if the hotel is located in an unsafe area or if the conditions in the hotel are unhygienic, it can become very difficult for the traveler.

Solution:

The best solution is to book a hotel that is in a safe location, close to the client’s office. If the hotel is not good, then the employee should provide the feedback to the admin or travel agency so that they don’t book in that hotel again.

Problem 9: Lack of support

A common gripe of regular business travelers is not being able to get proper technical support when they’re traveling. It can be very frustrating when they want to access a portal or download some files and find that they are not able to do it.

Sometimes, the laptop may have a technical failure or the server may be down. At such times, the executives will have a lot of difficulties.

Solution

The executive should have the laptop checked by the company’s tech team before they carry it on the trip. Also, they should have all the necessary files they need for the meeting on their system. A tech person should also be available online to help out with any technical issues that may arise during the business trip.

Problem 10: Data Security

Executives need to carry the laptop and phone when they go on a business trip. But these devices will have confidential business information and other data. So, if the devices are hacked or lost, then the critical information could go into the wrong hands. Also, the executive may need to use public or client networks, which may put their data at risk.

Solution:

Employees need to be made aware of possible cyber threats and attacks. The laptops they use should have state-of-the-art security systems to prevent data breaches. Also, executives should follow safe practices to ensure data safety.

Conclusion

Business travel is inevitable as it plays an essential role in the growth and development of the business and the organization. The 10 problems that we discussed here can be solved with proper planning and scheduling. Companies should also look for ways to make business trips less stressful by providing a positive work environment and a safe travel experience. Have you faced any other problems during business travel? Share them with us.

Role of Geofencing in Employee Transportation

Posted on August 19, 2020February 20, 2023 by emptranssup-useradm

It has now become a norm for companies to provide transportation for their employees. Many companies have started using transportation management software to manage the fleet and organize transportation.

The fleet management software will have many features to ensure the safety of the employees and to track the vehicles. However, one important feature that employee transportation software needs to have is geofencing. In this blog, we will elaborate more on geofencing and its role in employee transportation.

What is geofencing?

A geofence can be described as a virtual fence that will alert you when a vehicle goes outside the pre-set boundaries. Technically speaking, it is a software that offers location-based service. The application alerts you when the mobile device with the app or the RFID tag enters or exits the virtual boundary.

The alert can be in the form of an app notification, a message, or a mail depending on how the software is programmed. This software application works with GPS. The two types of geofencing are active and passive. The active geofence’s operation depends on the end-user.

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The user can switch on or off the service. The passive geofence, on the other hand, is always on. As long as the device is working, this tracking app will also work. Geofencing is used for location tracking, fleet management, asset tracking, billing tracking, marketing, audience management, and security.

How does geofencing work?

While developing the geofencing application, the developer uses Google maps to draw a virtual boundary. The boundary can be generic or a specific location. For example, if the app is designed to be used in a certain city only, then the developer will mark the city limits on the map.

If the vehicle goes out of the city limit, an alert is triggered. This application works with GPS to track vehicle movement. It also gives details on how long the vehicle has been outside the geofence and exactly where it exited the virtual boundary. The application also gives you real-time updates on the vehicle movement.

Role of Geofencing in Employee Transportation

Now that we have a general idea of geofencing and how it works, you may be wondering how it is related to employee transportation management. The main reasons for organizing employee transportation is convenience and security.

Employees need not worry about organizing personal transport or taking public transport to come to the office every day. The company takes care of it. When the company organizes transportation, they plan a route with pick up and drop points that are most convenient for employees.

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Also, they also group employees travelling from the same location so that convenient transportation can be arranged. The role of geofencing in employee transportation is safety and vehicle monitoring.

Ensure Employee Safety

Employee transportation with geofence becomes even more important when the employee works at odd-hour shifts. During those times, public transportation may not be available. Also, it may not be safe for the employee to venture out alone.

When a company organizes transportation, the details of the driver and route are noted. In the worst case, if the driver takes a different route or goes beyond the boundary, the geofence will immediately send an alert. The concerned persons can immediately call up the employee and check if everything is fine.

They will also be able to track the vehicle and ensure that there is nothing untoward happening. In serious cases, the information can also be provided to the security persons to check that there are no problems for the employees in the vehicle.

Monitor Vehicle Movement

The geofence also helps the admin or logistics team monitor the vehicle movement. An optimized route is prepared and shared with the driver. Various parameters such as pickup and drop points, traffic congestions, safe routes, detours, and more are considered while planning the route.

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Fuel consumption, vehicle maintenance, and service are all calculated based on the distance traveled by the vehicle. The geofence will alert the authorities if the vehicle is going outside the set route. You will be able to monitor if the vehicle is being used for personal purposes and unexplained trips.

Conclusion

You can save a lot of time, effort, and money to manage your fleet by using an effective employee transportation management software. The geofence option in the software enhances your employee safety and also helps you monitor unnecessary vehicle movement.

To know more about how geofence can help enhance the function and performance of your employee transport management system, contact us.

Female Employee Transportation – Challenges and Safety Measures

Posted on August 3, 2020February 20, 2023 by emptranssup-useradm

Female employee transportation takes center-stage in the Corporate sector where transportation to and from work is extended as a perk to the employee. Employee productivity is directly proportional to their well-being.

With shifts and odd operational hours, commuting to work for female employees, is a major concern. It is the onus of the employer to ensure the safety of female employees. Safety measures are to be adopted by the employer to meet the challenges involved in female employee transportation.

Challenges

Worldwide, women using public transport feel unsafe and insecure. Public transport is used more by women than men. They are prone to harassment and assault on public buses and trains. It is only a very small fraction of women who have not experienced an uncomfortable situation while travelling alone.

Though they do feel comparatively safe in public buses and trains during daylight hours, they undergo physical, sexual or verbal harassment in some form or the other.

Harassment faced while walking to a station, standing at a crowded bus-stop during peak hours or while rushing home before dark are some of the common fears that women are faced with.

It is highly essential to ensure the safety and security of women by the government as well as the employers as most of the untoward instances take place while women commute to work and back. The women hence avoid public transport and resort to taking cabs and ride-hires or personal transport if possible.

Transportation of employees is the major operation for the fleet management of a company. The transportation of female employees is even more of a challenge as their safety and security are of prime importance.

Increasing the wellbeing of female employees will increase productivity in the workplace. With globalization, the shift in working hours demands that the female employees work odd hours between 7 pm and 6 am and it shifts through the days This makes it difficult and unsafe for the employee to commute to work. Hence the least the employer can do is to assure the female employees of a safe commute to work.

Female only buses and train compartments have to an extent solved the problems of travel for women. This has been tried out in Brazil and India. This sort of an exclusive operation, though lauded by the users, might not turn profitable for the government or transport authorities.

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Increasing the hiring of female drivers to pick up and drop off is another option. But the female drivers might not be able to commit themselves to long hours of work or night runs due to constraints of family and their safety.

On-demand bus stops closer to home can be created for travelers by public buses. This will not be possible for travelers by trains. In either case, the last leg of the journey home from the bus stop or train station is still hazardous at odd hours of the day.

The cost will be a guiding factor for any organization providing transport for the employees. The transport policy has to be reviewed periodically to maintain viable operations. Different models of costing like the company bearing the entire cost or the employee contributing a part of the cost can be worked out. These options again depend on the perks and packages given to the employees.

Operating an entire fleet of buses, coaches or cabs may not prove to be cost-effective for certain industries. The employees can be given the freedom to use public transport, share cabs, car-pools, etc, the charges of which can be reimbursed by the company. In this case, the safety of travel cannot be ensured. Companies outsource their transport needs. This again means higher costs, minimal control and lesser security.

Though sexual harassment happens quite often, the victims do not report the incident for fear of being blamed for the incident. The pressure on the victims to prove their innocence and lack of knowledge of legal recourse available to them silence them. Without proper reporting, quick remedial measures cannot be affected. Hence the women should be encouraged to speak without inhibition so that travel could be made safe for the whole female community.

Safety Measures

The employers have gone to great lengths to ensure that the employee arrives safely and comfortably to work and back. The companies should have well-defined policies and a dedicated team to handle the transport of employees. There are several passenger safety apps that can be used by the transport department.

In today’s scenario, a multitude of tracking apps is available. The apps will enable the transport team to optimize costs and resources. The automated control and reporting systems will enhance the operations. The organization can choose an app suited to their requirements and the employee needs.

GPS devices can be fixed in all vehicles to enable live tracking of vehicle movement. The presence of police or person of authority on a bus is recommended. Video cameras installed in the buses will record the happenings on the bus and will help to deter assaults if any.

Female-only cabs, fixed with GPD devices, can be tracked and monitored separately. Any deviation in the route can be detected and suitable action is taken immediately.

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Panic buttons fixed in the vehicles can be used to alert the transport desk in case of an emergency. The desk then can inform the security and the police for immediate action.

Fleet management has to make sure that the female employees are always accompanied by a male colleague and not left alone with a driver during trips at night. The route plan should ensure that the female employees are not the first to be picked up or last to be dropped off. In unavoidable cases where it is necessitated the employee should be escorted by a guard.

The female employee should be able to contact the driver without having to share her telephone number. This can be done with a call masking facility. The mobile numbers of female employees have to be masked on the devices used by drivers.

The female employee should be able to send a confirmation of the safe-drop on reaching her destination via the app to the transport desk.

The drivers of the vehicles, owned or hired by the companies, should go through an extensive process of background checks before being absorbed into the system. They should be trained on aspects of courtesy, etiquette and usage of technology.

The companies have to work out a transport model that is cost-effective and at the same time does not compromise on safety and security. Depending on the size and nature of business they can decide on the mode of transport – buses and coaches during the day and cabs by night – to pick and drop female employees.

Random checks on drivers should be performed by the transport team to avoid drunken driving, fatigue, and tiredness, over-speeding and traffic offenses to ensure driver discipline.

Awareness programs for the female commuters to familiarize them with the reporting systems and the legal recourse available to them would be highly beneficial. This would encourage them to voice their concerns and report specific incidents.

A regular feedback mechanism from the passengers will help the transport team in their evaluation of the drivers. It will aid them in upgrading their services.

Talented and professional women refrain from taking up employment due to harassment while commuting to the workplace and back. Companies should not overlook this fact and they should strive to tap this extensive pool of talent.

Safe transport to and from work will be an added incentive for a female employee to join an organization.

Conclusion

With the technology innovations and extensive background verification processes in place, the organization can provide the employee with all the support required. Even then it is practically impossible to guarantee cent percent safety.

In the end, it is the female employee who is responsible for her safety. Being aware and mindful of the circumstances and maintaining a level of alertness are prime requisites to one’s own safety.

11 Building Blocks of An Effective Employee Transport Solution

Posted on July 10, 2020 by emptranssup-useradm

One of the perks that employees will like to get from a company is transportation. Yes, organizing safe and convenient transportation is a great motivator. Employees will feel happier that they don’t need to battle public transportation every day when they come to work.

At the same time, the management will see good improvement in employee morale and productivity. So, having an employee transportation solution will be a win-win solution for everyone. Let’s look more into the building blocks of an effective employee transportation solution.

The Building Blocks of an Effective Employee Transport Solution

1. Database

When you’re setting up an employee transportation system, the first thing you need to do is build a database of all the employee details such as pickup and drop points, shift timings, and such. It would be best if you can have all the details in an excel spreadsheet that you can directly upload to the software application.

To reduce confusion and make your data collection easier, it would be better if you have a list of locations from which your employees can choose the nearest location. Otherwise, you will end up with all kinds of locations, which can make mapping very difficult.

2. Types of Transportation

Based on the number of employees, you need to decide on the type of vehicle for transportation. If you have just 4 or 5 employees traveling from a particular area, you can have a sedan or an SUV.

However, if there are many employees coming from a particular locality and you can cover other areas on the route to the office, you can have a larger vehicle like a minivan or a bus.

3. Optimized Routes

Planning the best route goes hand in hand with deciding on the type of transportation. Once, you’ve got the database updated, you can find out the number of people from each locality.

Then based on the traffic, factors like construction, or the presence of a railway gate, you can plan an optimized route. While planning the route, care needs to be taken so that the routes don’t overlap. Also, you should also ensure that the distance traveled is minimal.

4. Real-time Tracking

If you want your employee transportation solution to be effective, then it is best to have real-time tracking. You can use a GPS tracker for this purpose. The tracker will allow you to monitor the vehicle movement at all times. Real-time tracking will also enhance employee safety.

5. Mobility

The employee transportation application that you use should be mobile compatible. The software should have different dashboards for employees, drivers, and logistics managers.

The mobile app for employees should provide pertinent information like route, expected pickup time, drop time, route details, vehicle details, and driver information.

The app dashboard for drivers should give them details of the route, expected pickup timings as well as the number of employees at each pickup point. The manager’s dashboard should have all the information as well as the real-time tracking stats.

6. Notifications

One of the important features that an effective employee transport solution needs to have is notifications and alerts. The software application should give notifications and updates regarding route and pickup points to the driver.

The employee should be able to receive alerts when the vehicle is near their pickup point. Also, if the vehicle goes out of the virtual boundary, alerts need to be sent to the concerned persons. We will be looking more into geofencing later in this blog.

7. Vehicle diagnostics monitoring

The app should also allow you to monitor the fuel usage, distance traveled as well as the repairs and services. Optimized routes are planned such that there are a minimal number of dry runs.

Based on the distance traveled and the kind of vehicle, you can easily calculate the supposed fuel spend. The app should also keep track of regular maintenance, spare parts replacement, and repairs. It should also alert you when it’s time to renew the registration or go for an FC.

8. Day-to-day planning & monitoring

Employees may not always work in the same shifts. Also, employees may request different pickup and drop points sometimes. It is essential to have a transport management system that takes all these into account and allows for changes and updates.

You should be able to do day-to-day planning and monitoring without affecting the overall performance of the transportation management system.

9. Overview of employee attendance

The employee transportation management solution should help you keep track of the employee’s cab-in attendance and vehicle dispatch. Often there could be a change in the number of employees and vehicles because of multiple shifts. This attendance will help you keep track of the daily variation.

10. Reports

Reports are one of the most important building blocks of an effective employee transport solution. The data presented in the reports will give you precise information about the system’s performance.

Also, it will help you identify areas of improvement, which can help make your employee transportation system more effective. Details such as daily run reports, trip manifest, distance traveled, real-time updates and such can also help you prepare your monthly or quarterly reports to be submitted to the management.

11. Geofencing

Geofence is an important feature that an effective employee transport solution needs to have. This GPS-based tracking feature creates a virtual boundary based on the route and the locations.

If the vehicles exit this geofence, the app immediately raises an alert. The concerned persons can immediately check to see if there are any problems or identify the reason for going beyond the boundary. This feature helps enhance employee safety during the commute.

Conclusion

We build innovative solutions using advanced technologies. Improve your employee transportation with our customized software application. Our software solution easily integrates with your existing system and helps streamline employee logistics. To know more about our employee transportation solutions, contact us.

Employee Transportation Software Facts to Check Before You Choose

Posted on June 18, 2020February 20, 2023 by emptranssup-useradm

Employee transportation software is the need of the hour, especially in companies that have multiple shifts. Studies have shown that providing safe and comfortable transportation for employees has greatly helped improve employee morale as well as productivity.

Gone are the days when employers thought that organizing transport for employees as a waste of time and money. Nowadays, companies offer transportation as a part of the employee benefits and not as a perk.

The top benefits of using employee transportation software are:

• The software reduces expenses involved in employee transportation management

• It helps streamline the logistics by creating routes based on employees’ pickup and drop points

• The shift details are automatically updated to create an optimized route

• The senior management get a clear picture of the transportation system and expenses involved in employee transportation

We can see that there are many benefits both in terms of performance and finance. However, to make the most of the technology, you need to use the right employee transportation software.

If the application doesn’t cater to your specific requirements and preferences, then it may not be worth the time and effort. That’s why it is essential to get an employee transportation software that is custom-designed to your company’s needs and requirements.

In this blog, we will elaborate on the essential facts that you need to check before you get employee transportation software.

Facts to Check Before Choosing an Employee Transportation System

There are many transport management systems available in the market. You should choose a system that meets the specific requirements of your company. So, you need to explore the features of the system and check the facts to see if they meet your firm’s needs and preferences.

Setup and integration

The first fact that you need to check when you get a transport management system is setup and integration. The system should be able to integrate into your existing system. Plus, you should be able to easily upload employee data in an excel format to the software program.

Even a non-technical person should be able to use the app to update details such as shifts, pickup, and drop points. The software should also have an option for employees to register using their employee ID.

The questions that will help you verify the facts about the software setup are:

• What is the process for setup and integration?

• Will you provide professional assistance for the setup?

• Do I need to invest in external software or application to use this employee transport management system?

• How much time will it take to setup the transport management software?

• Will I need a dedicated resource to manage the software or can a person from my existing team handle it?

Scheduling

An effective transportation management software should have a good scheduling system. The scheduling system should come with predetermined filters as well as a feature to add your options. The software should be able to create a schedule based on the number of vehicles, routes, employees, and shift details.

It should also offer multishift management. Once the schedule is prepared, the complete trip manifest should be shared with all the team. The manifest should have details such as vehicle and driver details.

The questions that will help you verify the facts regarding scheduling are:

• Does the software automatically create the schedules or will it need manual intervention?

• When will the schedule be prepared and shared?

• I want to make changes in the schedule after the manifest is prepared. Is it possible?

• What kind of data should I provide for the scheduling?

Route optimization

With effective route optimization, you will be able to reduce dry runs and save on fuel expenses. That’s why it is very important to create routes that will reduce back and forth driving or overlapping routes. Factors such as roadblocks, traffic, and drive time need to be considered while preparing the best route.

The questions that will help you verify the facts regarding route optimization are:

• Which factors does the software consider while designing a route?

• There are some traffic problems on a regular route. How will the software update the info and make the changes?

• If there are last-minute changes in the route, will everyone be informed?

Real-time tracking

Real-time tracking is important both for monitoring and safety. If you have odd-hour shifts or night shifts in your company, then it becomes even more essential to have real-time tracking. This feature also helps save your employee’s time.

Based on the GPS location, employees will know the right time to come and wait at the pickup spot. Also, they can have a clear idea of when they will reach their drop point.

The questions that will help you verify the facts about real-time tracking are:

1. Will I need any special system for real-time tracking?
2. Who will be able to access real-time updates?
3. Will the data tell me where exactly the vehicle is at any point in time?

Reports

The software should give you daily, weekly, bi-weekly, and monthly reports. Preferably, the reports should not only have consolidated data but also visualizations for easy understanding. The reports should both be user-based and organizational. A few of the must-have reports are

• Tracking reports
• Trip reports
• Pickup and drop reports
• Maintenance reports
• Historical movement reports
• Employee attendance reports
• Driver availability calendar
• Driver behaviour reports
• Live trip statistics

The questions that will help you verify the facts about Reports are:

• Can I get customized reports?
• In what format are the reports generated?
• Can I download or share the reports?
• Who will be able to access the reports?
• Can I decide the period of generating reports?
• Will the reports have only data or graphs also?

Billing support

The software should provide billing support in addition to operational support. The software keeps track of the number of kilometers traveled by each vehicle in the fleet. This data can be used to calculate the fuel costs.

The software should also have a track of the spare parts and accessories purchased, repairs, and regular maintenance. If you’re leasing or renting the vehicles, then the rent details should also be monitored.

Whether you’re managing employee transportation in-house or have outsourced it to a vendor, the software should help you monitor and manage all the finances.

The questions that will help you check the facts about billing support are:

• What kind of billing data does the software track?

• In what format are the maintenance reports generated?

• How are the services and spare parts tracked?

• Who needs to update the maintenance and service details? And, will there be an option to cross verify the information?

App

The front end of the software application should be simple and user friendly. The dashboard should give you clear, yet detailed stats of all the vehicles in the fleet. The app should also have different interfaces for driver, employee, and management.

The high-performance app should be able to send notifications regarding route, pickup, and drop to all the relevant parties. At the same time, the app should have access control. For example, the driver should not be able to view the details of the employees.

Also, in the management, only relevant persons should be able to access and monitor the master dashboard.

The questions that will help you check the facts of the app are:

• Is the app user-friendly?

• Are there separate interfaces for drivers, employees, and management?

• Will the app send notifications about pickup and drop points to the employees?

• Will the app send updated route details to the driver and the employee?

• What are the security features in the app?

Mobility

Mobility has become a necessity these days. You should be able to access the software application on a smartphone. If that’s difficult, at least the mobile website should be accessible. It will be even better if the mobile app can perform even at low internet bandwidths.

This feature is important because many of the users may not have high-speed internet connectivity. Also, there could be blind spots along the route where network connectivity may be less.

The questions that will help you check the facts about mobility are:

• Is the app Android and iOS compatible?
• Can the app run on any system or is it OS-specific?
• Do you have both a mobile app and a website?

Pricing Packages

The features and functions of the app will give you an idea of its performance. But, then the deciding factor in choosing an application is the pricing. The cost of the employee management software should be within the company’s budget. At the same time, it should give you full value for your money.

Transportation management systems generally have two pricing models – subscription and perpetual. In the subscription model, you will receive a monthly/annual bill. The rates typically depend on the number of vehicles and the size of the organization.

So, the rates will go up or down when the counts change. In the perpetual model, you will get the software with the license. You can choose the product based on the size of the company and the fleet. However, there could be hidden fees such as upgrades, maintenance, and support.

The questions that will help you check the facts of the pricing are:

1. What are the pricing packages that you have?
2. On average, what is the support and maintenance fee?
3. Will there be any changes in the fee after a year of use?
4. Is the pricing based on the features that I use?
5. Will I need to spend extra for the setup and integration?

Conclusion

Create a checklist of your needs and requirements before you explore the various software solutions for employee transport management. You can also use the information shared above as well as the questions to check the various facts. Based on the responses, you can decide whether or not the software will be suitable for your company.

To know more about our employee transportation software, its facts, and features, call us at +91 81 1386 0000.